Administration Assistant

6 days ago

South Melbourne, Victoria, Australia CaSPA Care Full time $50,000 - $70,000 per year
Support a team that makes a difference

At CaSPA Care, we're a not-for-profit aged care provider with two welcoming residences in South Melbourne – Emerald Hill and South Port.

Our purpose is simple: to provide excellent care and genuine connection in a compassionate community.

We're looking for a reliable and well-organised Administration Assistant to support our operations, HR, and communication activities.

This is a hands-on, behind-the-scenes role that helps our teams deliver high-quality care and resident experiences every day.

What you'll be doing

Reporting to the Head of Operations, you'll provide administrative and coordination support across a range of areas — helping to keep people, paperwork, and processes on track.

Your week could include:

  • Assisting with staff recruitment, onboarding, and training coordination
  • Preparing employment contracts and compliance documents
  • Maintaining HR registers and updating workforce data
  • Drafting staff and resident communications such as newsletters or notices
  • Providing daily reception relief

You'll work collaboratively with the Head of Operations, Reception Team Leader, and site teams to ensure efficient, professional, and responsive service across both homes.

What you'll bring
  • Proven administration experience in a busy office environment
  • Strong organisational skills and attention to detail
  • Clear communication skills and confident use of Microsoft Office
  • A helpful, team-oriented attitude and willingness to learn
  • The ability to follow direction and complete tasks accurately and on time
  • Professional discretion and respect for confidentiality
  • Experience in aged care, healthcare, or community services (advantageous but not essential)
Why join us
  • Be part of a supportive and values-driven workplace
  • Work that feels meaningful – every task supports residents and staff
  • Access to salary packaging benefits to boost your take-home pay
  • Professional development and learning opportunities
  • A stable full-time role within a caring not-for-profit organisation
Apply now

If you're organised, dependable, and enjoy helping teams succeed, we'd love to hear from you.

Click Apply Now and submit your resume and a short cover letter telling us why this role feels like a good fit.

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