Administration Assistant

1 day ago

South Melbourne, Victoria, Australia CaSPA Care Full time $50,000 - $70,000 per year
Support a team that makes a difference

At CaSPA Care, we're a not-for-profit aged care provider with two welcoming residences in South Melbourne – Emerald Hill and South Port.

Our purpose is simple: to provide excellent care and genuine connection in a compassionate community.

We're looking for a reliable and well-organised Administration Assistant to support our operations, HR, and communication activities.

This is a hands-on, behind-the-scenes role that helps our teams deliver high-quality care and resident experiences every day.

What you'll be doing

Reporting to the Head of Operations, you'll provide administrative and coordination support across a range of areas — helping to keep people, paperwork, and processes on track.

Your week could include:

  • Assisting with staff recruitment, onboarding, and training coordination
  • Preparing employment contracts and compliance documents
  • Maintaining HR registers and updating workforce data
  • Drafting staff and resident communications such as newsletters or notices
  • Providing daily reception relief

You'll work collaboratively with the Head of Operations, Reception Team Leader, and site teams to ensure efficient, professional, and responsive service across both homes.

What you'll bring
  • Proven administration experience in a busy office environment
  • Strong organisational skills and attention to detail
  • Clear communication skills and confident use of Microsoft Office
  • A helpful, team-oriented attitude and willingness to learn
  • The ability to follow direction and complete tasks accurately and on time
  • Professional discretion and respect for confidentiality
  • Experience in aged care, healthcare, or community services (advantageous but not essential)
Why join us
  • Be part of a supportive and values-driven workplace
  • Work that feels meaningful – every task supports residents and staff
  • Access to salary packaging benefits to boost your take-home pay
  • Professional development and learning opportunities
  • A stable full-time role within a caring not-for-profit organisation
Apply now

If you're organised, dependable, and enjoy helping teams succeed, we'd love to hear from you.

Click Apply Now and submit your resume and a short cover letter telling us why this role feels like a good fit.

  • Administration Assistant

    1 week ago

    South Melbourne, Victoria, Australia Leedwell Property Full time $45,000 - $60,000 per year

    Embark on a career in commercial property and real estate An outstanding opportunity has become available to join Leedwell as an Administration Assistant supporting our Retail Agency division. This role is full-time permanent role located in our South Melbourne office.Leedwell is a dynamic property business with offices in Melbourne and Adelaide. We...

  • Finance Administration Assistant

    1 week ago

    South Morang, Victoria, Australia Everyday Independence Full time $60,000 - $80,000 per year

    Job title - Finance Administration Assistant Location - South Morang Employment Type - Full-time Salary -$73,910 inclusive of superannuation and annual leave loading About Everyday IndependenceWith over 40 hubs across Australia, Everyday Independence is a dynamic allied health organisation committed to changing the game for people with disabilities. Working...

  • Administrative Assistant

    3 days ago

    Melbourne, Victoria, Australia ASM Full time $45,000 - $65,000 per year

    Company DescriptionASM is a bespoke talent management company representing some of Australia's leading talent across Film, TV, Digital, Podcasts, and Books. We are dedicated to nurturing and guiding top talent to reach their fullest potential. Our team is passionate about the entertainment industry and committed to developing strong, lasting relationships...

  • Administrative Assistant

    1 week ago

    Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time $60,000 - $90,000 per year

    The Royal Melbourne Hospital is one of Australia's leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal Melbourne Hospital.Administrative Assistant - Respiratory and Sleep MedicineThe Royal Melbourne HospitalPart Time Ongoing Position64 hours per fortnightEnd to end...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia THE SHOTTON GROUP Full time $104,000 - $130,878 per year

    Administration Assistant / Receptionist – Full-TimeJoin a Supportive and Professional Team | Monday to Friday | 38 Hours per WeekWe're looking for a proactive and enthusiastic Administration / Accounts Assistant to join our dynamic team. This full-time position is perfect for someone who enjoys a variety of tasks, thrives in a fast-paced environment, and...

  • Administrative Assistant HREC

    2 weeks ago

    Clayton South, Victoria, Australia Monash Health Full time $60,000 - $90,000 per year

    Job Requisition ID: 5736Legal Entity: Monash HealthLocation:Clayton, VIC, AU, 3168Employment Type: Full TimePosting Date: 15 Sept 2025Monash Health is a great place to workMonash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and...

  • Accounts / Administration Assistant

    7 days ago

    Springvale South, Victoria, Australia Strategic Lift Solutions Full time $60,000 - $90,000 per year

    Strategic Lift Solutions - (SLS) specializes in the maintenance and installation of elevators. We deliver reliable and professional support to our clientele. An exciting opportunity exists for a full time motivated and detail-oriented person in Accounts / Administration to join our friendly team.Play a vital role in managing the company's accounts to ensure...

  • Administration Assistant

    1 day ago

    Melbourne, Victoria, Australia Central Queensland University Full time $88,138 - $93,000 per year

    About this OpportunityContinuing, Full-TimeSchool of Engineering and TechnologyCQUniversity Mackay, Melbourne, Townsville, Gladstone or Cairns (on campus)Higher Education Worker Level 4Total Remuneration $88,138 to $93,095 pa (including salary of $74,478 to $78,667 plus 17% superannuation and leave loading)Join an organisation with an unbreakable belief that...

  • Administration Assistant

    1 day ago

    Melbourne, Victoria, Australia Northern Health Full time $60,000 - $80,000 per year

    Reference Number:52308:Administration AssistantEmployment Type:On Going Full Time (FT)Location:Northern Health (All Campuses)About Northern Health:As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and...

  • Project Administrator

    7 days ago

    South Melbourne, Victoria, Australia Valeo Construction Group Full time $70,000 - $83,000 per year

    Introduction:Valeo Construction Group is seeking an experienced Program / Project Administrator to support our growing portfolio of residential and commercial construction projects.This role focuses on post-construction coordination, defect management, and project administration, playing a crucial part in delivering high-quality outcomes and exceptional...