Facilities Administrator

1 day ago

Mascot New South Wales, Australia Private Advertiser Full time $60,000 - $80,000 per year

About Us

We are a leading Facilities Management (FM) company with a strong reputation for delivering high-quality services across commercial and residential clients. With a national presence and a culture built on teamwork, safety, and service excellence, we provide innovative solutions and outstanding customer service.

The Opportunity

We are seeking a highly organised and proactive Facilities Administrator to join our Sydney team on a full-time basis. This role provides essential administrative and coordination support to ensure our facilities contracts run smoothly, client needs are met, and our teams are supported to deliver quality outcomes.

Key Responsibilities

  • Provide day-to-day administrative support to the Facilities Management team.
  • Provide administrative support to work orders, service requests, and contractor schedules.
  • Assist with compliance documentation, reporting, and record-keeping.
  • Liaise with internal teams to ensure clear and timely communication.
  • Ensure compliance with company processes.
  • Support continuous improvement in systems and processes.

About You

We welcome applicants from all backgrounds who can demonstrate:

  • Previous experience in an administration or coordination role, ideally within Facilities Management, Property, or Construction.
  • Strong organisational skills with the ability to manage multiple priorities.
  • Excellent communication and stakeholder management skills.
  • Proficiency in MS Office and experience with FM software will be highly regarded.
  • A proactive, team-focused approach.

What We Offer

  • A competitive salary in line with skills and experience.
  • A safe and inclusive workplace where all employees are treated fairly and with respect.
  • A collaborative team environment based in our Sydney office.

How to Apply

If you are looking to build your career in Facilities Management and believe you have the right skills and experience, we encourage you to apply. Please submit your CV and a short cover letter outlining your suitability for the role.

  • Fleet & Facilities Administration Officer

    2 weeks ago

    Mascot, Australia dnata Full time

    There is nothing quite like the buzz of the Airport and as a leading ground handler dnata operates across all major airports in Australia, so we get to feel the buzz every day. Providing services to our customers for Ramp, Baggage, Cabin Cleaning and Passenger Services. We operate 24/7 rain, hail and shine and **we love it!** **A day in the life**: -...

  • Facilities Administrator

    5 days ago

    Evanston South, Australia Trinity College Full time

    **Trinity College **is a multi-site, independent, co-educational Anglican College founded in a liberal educational tradition in northern Adelaide. We are open to all who want their children educated in a caring and Christian tradition regardless of economic status, ability or religious affiliation. We provide exceptional facilities, support inspirational and...

  • Facilities Admin

    2 weeks ago

    Kensington, New South Wales, Australia University of New South Wales Full time $80,000 - $120,000 per year

    About UNSWAt UNSW, we pride ourselves on being a workplace where the best people come to do their best work.  We aspire to be Australia's global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.Why your role mattersThe Facilities Admin & Data Team Lead oversees...

  • Facilities Coordinator

    1 week ago

    Mascot, Australia Keegan Adams Full time

    Do you want to work with one of Australia's leading brands with a superb culture - Previous experience in a Facilities role? Grow your facilities career - $70,000 - $80,000 + super p.a | Permanent full-time We are seeking a **professional and experienced Facility Coordinator** to join an internationally recognised brand, working with an on-site team for one...

  • Facilities Administration Officer

    2 weeks ago

    Clayton South, Victoria, Australia Monash Health Full time $60,000 - $90,000 per year

    Facilities Administration OfficerBring your organisational skills, customer service focus, and can-do attitude to a vital support role.Monash Health is looking for a highly organised and service-oriented Facilities Administration Officer to join our dynamic Facilities Management team. In this key support role, you'll provide high-quality administrative...

  • Property and Facilities Coordinator

    5 days ago

    Lewisham, New South Wales, Australia CatholicCare Full time $60,000 - $90,000 per year

    Supportive and Friendly teamPermanent Full-time opportunity with flexible start and finish timesAbove Award leave entitlements + salary packagingAbout the roleThe Property and Facilities Coordinator is responsible for coordinating and delivering a diverse range of services to a cluster of CatholicCare Sydney sites through an in-house facilities team and a...

  • Facilities Coordinator

    3 days ago

    Mascot, Australia BGIS Full time

    **The Role** We have an exciting **6-month **opportunity for a **Soft Services Coordinator **to join our key client Qantas. This role is based in **Mascot, NSW.** - Maintain the CMMS system capturing all Preventative and Reactive work orders. - Assist with the management of subcontractors and document maintenance progress. - First point of contact with...

  • Operations and Facilities Coordinator

    1 day ago

    Macquarie Park, New South Wales, Australia Solo Services Group Full time $60,000 - $80,000 per year

    About Us:Solo Services Group is a leading provider of commercial cleaning and facility management services across Australia. We pride ourselves on delivering reliable, high-quality services to a wide range of clients, including councils, transport facilities, government sites, and private corporations. We are currently seeking a proactive and highly...

  • Facilities Administration Coordinator

    7 days ago

    Clayton South, Victoria, Australia DuluxGroup Full time $60,000 - $80,000 per year

    Work options: Hybrid Our company:We help our consumers to imagine and create better places and spaces in which to live and work. DuluxGroup's origins date back to 1918, with its original heritage in decorative paint for Australian and New Zealand homes. Headquartered at Clayton in Victoria, DuluxGroup operates 22 main manufacturing sites, more than a dozen...

  • Facilities Admin Support

    5 days ago

    Macquarie Park, New South Wales, Australia Medtronic Full time $90,000 - $120,000 per year

    At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.A Day in the LifeA career at Medtronic is like no other. We're purposeful. We're committed. And we're driven by our...