Facilities Administration Coordinator

Work options: Hybrid

Our company:

We help our consumers to imagine and create better places and spaces in which to live and work. DuluxGroup's origins date back to 1918, with its original heritage in decorative paint for Australian and New Zealand homes. Headquartered at Clayton in Victoria, DuluxGroup operates 22 main manufacturing sites, more than a dozen distribution centres and more than 100 company owned trade stores as part of an extensive supply chain across Australia, New Zealand, Papua New Guinea, as well as Asia, the UK and Europe. Our Supply Chain is the heart of our success and is driven by our passionate, innovative people.

Your role:

The Administration Coordinator plays a vital role in supporting the Facilities team by delivering high-quality business administration services. Key responsibilities include stakeholder engagement, data entry for accounts payable and maintenance, preparation of purchase orders and vendor payments, and compiling and presenting business information.

This role is instrumental in fostering a positive team culture and a safe working environment. The successful candidate will champion quality systems and a customer-focused approach by building and maintaining strong relationships with stakeholders across the business.

Key Responsibilities:

• Facilities Administration: Provide business support including stakeholder coordination, accounts payable data entry, purchase orders, and vendor payments.
• Vendor & Compliance Management: Maintain accurate vendor records, ensuring licences and insurances are valid before work commences.
• Work Order & AP Processing: Manage work order requests and ensure timely, accurate invoicing and time records.
• Safety & Sustainability Oversight: Enforce site safety protocols, conduct inspections, and maintain compliance documentation.
• Stakeholder Communication: Liaise with internal teams and external contractors to support smooth operations and distribute site notifications.
• Reporting & Team Support: Manage facilities data and reporting, support budgeting, and assist with mailroom and reception functions as needed.

Benefits

• Stay active anytime, anywhere through our partnership with Fitness Passport and get unlimited, discounted access for you and your family to a wide range of gyms and pools across Australia
• Enjoy comprehensive, holistic health and well-being support, including our Wellbeing Hub and full EAP support
• Let us cover the gap for you, employees with private health insurance extras cover can claim up to $1000 out of pocket gap costs annually
• Give back to the communities in which we live and work, with our "Community Action Day" and other programs
• Market leading Learning and Development initiatives and genuine career pathways to accelerate your growth
• 20 weeks paid parental leave (primary carers) and 2 weeks paid partner leave available from the first day you start working with us.
• Feel truly valued through our employee recognition programs
• Enjoy generous discounts on DuluxGroup products and through our corporate partnerships

Skills & Experience

• Qualifications & Experience: Certificate or Diploma in Facilities Management or related field (preferred), with 2+ years' experience in a facilities or property coordination role within a multi-site technical environment.
• Information Management: Proven ability to develop systems for storing and managing commercial and confidential data.
• Communication & Stakeholder Engagement: Strong written and verbal communication skills, with confidence and tact in handling challenging situations.
• Technical Proficiency: Skilled in Microsoft Office and facilities management software, with solid understanding of safety standards and building codes.
• Organisational Skills: Exceptional attention to detail, multi-tasking ability, and capacity to meet tight deadlines.
• Analytical & Business Acumen: Highly numerate with strong data presentation skills and a sound understanding of business operations.

Imagine a better place

At DuluxGroup, we believe in the power to 'Imagine a better place', and we want you to be a part of it

You'll work with over 50 iconic, trusted household brands with a 100+ year history, have the stability of working for a global company and your work will have a real impact. Join us and be part of our growth trajectory as we continue to expand our business globally and innovate in our industry.

At DuluxGroup, we foster a culture of inclusion, diversity, and flexibility. We care about your wellbeing, and we prioritise your safety in everything we do. You'll work alongside people who value your unique perspectives and contributions.

If you're ready to join a compassionate and collaborative workplace, your opportunity starts here.