Executive Assistant

18 hours ago

Bundall, Queensland, Australia Lucy Cole Prestige Properties Pty Ltd Full time $60,000 - $120,000 per year

Executive Assistant to Managing Director – Prestige Real Estate Agency

Location: Bundall, Gold Coast | Full-Time | Real Estate Registration Required

About the Role

We seek a polished, proactive, highly organised Executive Assistant (EA) with recent real estate experience to support the Managing Director. This is a unique opportunity to step into a pivotal role, where you'll act as a strategic partner, ensuring the Principal's daily operations run smoothly while enabling them to focus on high-level relationships and complex transactions.

You'll be entrusted with a wide range of executive and client-facing responsibilities, and work with a high degree of autonomy, trust, and discretion.

Key Responsibilities

Executive Support

  • Manage the Principal's calendar, appointments, emails, and travel
  • Draft and proofread correspondence, proposals, and presentations
  • Track key deadlines and compliance dates
  • Prioritise and manage daily tasks to maximise the Principal's productivity
  • Handle all matters with the utmost confidentiality

Client & Stakeholder Liaison

  • Act as a first point of contact for clients, partners, and suppliers
  • Coordinate internal and external communications
  • Prepare meeting briefs, agendas, and client updates
  • Build and maintain strong, professional relationships

Support

  • Assist with property listings, signage, and marketing coordination
  • Manage documents, contracts, and file systems
  • Liaise with photographers, signage companies, conveyancers, and trades

Marketing & Social Media Support (if relevant)

  • Experience in content & posting for the Directors social pages
  • Help update CRM, website, and email marketing campaigns

About You

We're seeking someone who brings professionalism, initiative, attention to detail, and a solutions-focused mindset.

You'll have:

  • Minimum 3 years' experience as an Executive Assistant in Real Estate
  • Previous experience in real estate a MUST
  • Real Estate Registration (essential)
  • Strong organisational and time management skills
  • Outstanding communication and interpersonal abilities
  • Discretion and sound judgement when handling sensitive information
  • Tech skills across Microsoft Office, Canva, Agentbox, RP Data, Pricefinder

Why Join Us?

  • Work closely with a respected industry Director in a dynamic, high-trust environment
  • Be part of a long-established agency where your impact is valued and visible
  • Engage with premium clients, exciting property transactions, and high-end projects
  • Enjoy variety, responsibility, and the opportunity to make the role your own

Apply Now

If you're ready to elevate your career in real estate and play a key role in a long-established agency, we'd love to hear from you.

Apply via Seek with your resume and a short cover letter, or call Danielle for a confidential discussion.

Please note: Only applicants with valid Australian work rights and Real Estate Registration will be considered.

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