Project Administrator

4 days ago


Brisbane, Queensland, Australia VAE Group Full time $60,000 - $80,000 per year

The Company

Established in 1997, today VAE Group is one of Australasia largest commercial HVAC solutions companies with over 390 employees and have 12 office locations in Australia, New Zealand and Papua New Guinea.

With a reputation for delivering top-notch solutions, we thrive on teamwork, growth, and a little fun along the way. We pride ourselves in trust, integrity, relentless focus on safety and innovative expert staff which together deliver outstanding results and live our brand's values of Energy – Synergy – Success.

What we offer

  • Flexible & supportive working environment
  • Strong safety focus
  • Referral bonus
  • Employee offers and discounts via our benefits platform VAULT
  • Financial Wellness Programs
  • Discounted private health insurance
  • Personal and professional development
  • Great team culture – team sports, regular social activities, family friendly
  • Employee Assistance Program (EAP) – immediate family included
  • Free parking onsite
  • Free morning beverages

The Role

Reporting to the Project Administration Manager and based in Darra, the Project Administratorwill perform a range of diverse project admin functions to assist and ensure productive operation of projects. Some of the key responsibilities will include but not limited to:

  • Set up new projects and establish site requirements (equipment, templates, documentation)
  • Raise and manage supplier and subcontractor purchase orders and payment schedules
  • Support contract administration, including reporting, claims, EOTs, variations, and compliance
  • Manage accounts payable/receivable processes, including invoice checks, POs, and debtor follow-up
  • Handle project claims, variations, CapEx, and invoicing through Pronto and related systems
  • Coordinate technical submissions, document control (e.g. Aconex/Procore), and warranty support
  • Assist with project reporting, risk registers, and overseas work documentation.

What makes you stand out

The ideal candidate will demonstrate their similar proven project administration experience, an understanding of the challenges of working in a dynamic and fast-growing business, and the following attributes:

  • Strong organization and time management skills
  • Exceptional written & verbal communication skills
  • Strong financial background
  • Exceptional customer service skills
  • Pronto experience
  • REDMAP & Construction experience preferred but not required.

Culture

Most importantly the candidate will be able to demonstrate how they work within the VAE company values of Energy, Synergy and Success. We are proud of the VAE Group culture and it is key to the company's significant growth & low employee turnover.

Diversity & Inclusion

At VAE we commit to building and fostering an inclusive culture that promotes and values diversity. We provide equal opportunities for great people from variety of backgrounds & cultures as we believe our diverse and engaging workforce drives innovation. We're searching for like-minded people that complement our core principles and company culture.

If you are looking for a workplace supporting your career development, please apply today



  • Brisbane, Queensland, Australia C.M.B Consulting Services PTY LTD Full time $60,000 - $90,000 per year

    Role DescriptionExpression of Interest for an on-site contract role for a Project Administrator located in regional, QLD, (FIFO). The Project Administrator will be responsible for providing administrative support to project managers and engineers, coordinating project activities, managing project documentation, and liaising with clients and contractors....


  • Brisbane, Queensland, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    Your new company Our client is a well-established organisation operating within the infrastructure and services sector, known for delivering high-quality projects across Queensland. As their business continues to grow, they are seeking a capable Project Office Administrator to join their team and contribute to the smooth delivery of ongoing projects. ...


  • Brisbane, Queensland, Australia Colliers Full time $70,000 - $120,000 per year

    Company DescriptionColliers (NASDAQ, TSX: CIGI) is a leading diversified professional services and investment management company. With operations in 64 countries, our 17,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.The Colliers Engineering and Design team specialises in civil,...

  • Project Administrator

    8 hours ago


    Brisbane, Queensland, Australia Sedgman Limited Full time $60,000 - $100,000 per year

    Sedgman Pty Limited is a market leader in the design, construction and operation of mineral processing plants for the global resources sector. Our specialised technical expertise, proven track record in Engineering, Procurement, Construction and Management (EPC and EPCM) delivery and our advanced commercial capabilities enable us to provide complete...


  • Brisbane, Queensland, Australia Sedgman Full time $104,000 - $130,878 per year

    Sedgman Pty Limited is a market leader in the design, construction and operation of mineral processing plants for the global resources sector. Our specialised technical expertise, proven track record in Engineering, Procurement, Construction and Management (EPC and EPCM) delivery and our advanced commercial capabilities enable us to provide complete...


  • Brisbane, Queensland, Australia Sentinel Property Group Full time

    Deliver exceptional project coordination and operational support across one of Australia's leading private property investment portfolios.Sentinel Property Group is seeking a highly organised and detail-driven Project Administrator to join our dynamic Projects Team.Reporting to the Corporate Services Coordinator, this pivotal role provides essential...


  • Brisbane, Queensland, Australia Amplitude Consultants Full time $60,000 - $80,000 per year

    Who we areAmplitude Consultants is a growing Australian multi-national engineering consultancy offering a range of consulting and engineering services associated with AC power transmission and distribution, HVDC power transmission, renewable energy project connections, high voltage land and submarine cables, power electronics and Flexible AC Transmission...


  • Brisbane, Queensland, Australia McCosker Contracting Pty Ltd Full time $60,000 - $80,000 per year

    About The RoleIn this position you will be responsible for assisting in the day-to-day implementation of the project, the project works, engaging with site leaders, the business and other key stakeholders to achieve the projects and business goals. This position performs a crucial role in coordinating all administrative aspects of the project.Our ideal...

  • Project Administrator

    2 weeks ago


    Brisbane, Queensland, Australia Sedgwick Full time $90,000 - $120,000 per year

    By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.Newsweek Recognizes Sedgwick as...


  • Brisbane, Queensland, Australia Herrenknecht Australia Full time $60,000 - $80,000 per year

    Herrenknecht AustraliaHerrenknecht is a world-leading supplier of mechanized tunnelling machines and associated equipment for all round tunnelling solutions.  Herrenknecht Australia, a subsidiary of the global organization, is comprised of a small team offering site support to active local tunnelling projects before, during and after TBM excavation. In...