Project Administrator

4 days ago

Brisbane, Queensland, Australia VAE Group Full time $60,000 - $80,000 per year

The Company

Established in 1997, today VAE Group is one of Australasia largest commercial HVAC solutions companies with over 390 employees and have 12 office locations in Australia, New Zealand and Papua New Guinea.

With a reputation for delivering top-notch solutions, we thrive on teamwork, growth, and a little fun along the way. We pride ourselves in trust, integrity, relentless focus on safety and innovative expert staff which together deliver outstanding results and live our brand's values of Energy – Synergy – Success.

What we offer

  • Flexible & supportive working environment
  • Strong safety focus
  • Referral bonus
  • Employee offers and discounts via our benefits platform VAULT
  • Financial Wellness Programs
  • Discounted private health insurance
  • Personal and professional development
  • Great team culture – team sports, regular social activities, family friendly
  • Employee Assistance Program (EAP) – immediate family included
  • Free parking onsite
  • Free morning beverages

The Role

Reporting to the Project Administration Manager and based in Darra, the Project Administratorwill perform a range of diverse project admin functions to assist and ensure productive operation of projects. Some of the key responsibilities will include but not limited to:

  • Set up new projects and establish site requirements (equipment, templates, documentation)
  • Raise and manage supplier and subcontractor purchase orders and payment schedules
  • Support contract administration, including reporting, claims, EOTs, variations, and compliance
  • Manage accounts payable/receivable processes, including invoice checks, POs, and debtor follow-up
  • Handle project claims, variations, CapEx, and invoicing through Pronto and related systems
  • Coordinate technical submissions, document control (e.g. Aconex/Procore), and warranty support
  • Assist with project reporting, risk registers, and overseas work documentation.

What makes you stand out

The ideal candidate will demonstrate their similar proven project administration experience, an understanding of the challenges of working in a dynamic and fast-growing business, and the following attributes:

  • Strong organization and time management skills
  • Exceptional written & verbal communication skills
  • Strong financial background
  • Exceptional customer service skills
  • Pronto experience
  • REDMAP & Construction experience preferred but not required.

Culture

Most importantly the candidate will be able to demonstrate how they work within the VAE company values of Energy, Synergy and Success. We are proud of the VAE Group culture and it is key to the company's significant growth & low employee turnover.

Diversity & Inclusion

At VAE we commit to building and fostering an inclusive culture that promotes and values diversity. We provide equal opportunities for great people from variety of backgrounds & cultures as we believe our diverse and engaging workforce drives innovation. We're searching for like-minded people that complement our core principles and company culture.

If you are looking for a workplace supporting your career development, please apply today

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