Contracts & Administration Coordinator

3 days ago

Brisbane, Queensland, Australia Urbane Homes Pty Ltd Full time $60,000 - $80,000 per year

About Us

At Urbane Homes, we specialise in creating vibrant neighbourhoods across South-East Queensland. By partnering with leading developers, we deliver high-quality house and land packages at the best possible price. We're passionate about providing homes that families are proud of, combining value, lifestyle, and great design. As we continue to grow, we are seeking a dedicated Contracts & Administration Coordinator to support our projects and clients through every stage of the journey.

Position Overview

This office-based role blends contract management with administration support, making it an ideal opportunity for someone with a background in legal, conveyancing, or property who thrives on organisation and client interaction.

Working closely with our sales manager, consultants, solicitors, and build team, you'll play a key role in managing residential contracts, supporting sales teams, and ensuring an exceptional experience for our buyers.

Key Responsibilities

Contract Management

  • Prepare and manage house and land contracts in line with legal requirements and Urbane Homes policies (templates provided by solicitors).

  • Oversee contracts from Expression of Interest (EOI) through to land settlement and build handover.

  • Liaise with sales teams, real estate agents, solicitors, build team and customer service to meet all contractual obligations.

  • Handle contract-related queries from clients and stakeholders.

  • Maintain accurate contract records and reporting.

  • Prepare weekly sales and contract reports, managing our CRM and databases (Excel)

Administration & Sales Support

  • Provide support to the sales and marketing team as required.

  • Provide administrative support across the business as required.

  • Work with the greater administration team to ensure smooth day-to-day operations of the office.

Skills & Experience

  • 2 - 5 years' experience in conveyancing, property administration, real estate, or house-and-land projects.

  • High attention to detail with excellent organisational skills.

  • Strong communication and interpersonal skills to engage confidently with clients and stakeholders.

  • Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat Pro; DocuSign and SharePoint highly regarded.

  • Medium to advanced Excel skills for reporting.

  • Professional presentation, punctuality, and customer service focus.

  • Ability to adapt in a fast-paced environment and manage multiple priorities.

What We Offer

  • A secure role with a trusted brand in the development and house-and-land sector.

  • Exposure to industry professionals and the chance to grow your career in residential property.

  • Supportive, friendly team culture based in Brisbane CBD.

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