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Project Coordinator

2 weeks ago

Toowoomba, Queensland, Australia PCP Solutions Pty Ltd Full time $60,000 - $80,000 per year

About the Role

We are seeking a motivated and organised Project Coordinator to join our dynamic team. In this role, you will provide end-to-end project support with a focus on Contracts Administration, Health, Safety & Environment (HSE), and general administration duties. You will also work closely with, and provide guidance to, a Junior Contracts Administrator assigned to the project.

Key Responsibilities

Contracts Administration

  • Assist with preparation, review, and management of subcontractor agreements and purchase orders.
  • Track and process progress claims, variations, and payment schedules.
  • Maintain accurate and up-to-date project documentation and registers.
  • Support procurement activities and liaise with suppliers and subcontractors.

Health, Safety & Environment (HSE)

  • Assist in maintaining compliance with company and legislative HSE requirements.
  • Prepare and distribute safety documentation, toolbox talks, and incident reports.
  • Coordinate inductions and ensure all workers are compliant with site requirements.
  • Maintain HSE records, audits, and reporting for the project.

Administration & Project Support

  • Provide administrative support to the Project Manager and site team.
  • Maintain project schedules, meeting minutes, and action registers.
  • Assist in preparing reports, presentations, and correspondence.
  • Act as a point of contact for project stakeholders.

Team Support

  • Mentor and support the Junior Contracts Administrator.
  • Foster a positive, collaborative working environment.

Skills & Experience

  • Previous experience in a Project Coordinator or Contracts Administrator role (construction industry preferred).
  • Demonstrated understanding of construction contracts, project processes, and HSE obligations within construction.
  • Strong organisational and time management skills with the ability to manage multiple priorities daily.
  • High attention to detail and accuracy in document management.
  • Proficient in MS Office Suite and prior experience with project management software (experience with Lucidity highly regarded).
  • Excellent written and verbal communication skills.