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Executive Assistant

2 weeks ago

Sunshine Coast, Australia EastCoast HR Group Full time $80,000 - $120,000 per year

Our Client is seeking a dynamic and proactive Executive Assistant This hands-on, high-impact role goes beyond traditional support—acting as a trusted partner to the CEO to drive operational efficiency, support compliance, and enable clear decision-making across hotels, teams, stakeholders, and owners.

Alongside strategic responsibilities, the EA also provides high-level personal support to help the CEO balance business and personal priorities.

Key Responsibilities

Executive & Strategic Support

  • Provide daily support to the CEO across business priorities
  • Manage a busy calendar, meetings, travel, and ensure the CEO is well informed
  • Handle email flow and act as a communication point for the CEO
  • Prepare agendas, briefing notes, and meeting follow-ups
  • Track deliverables, deadlines, and initiatives discussed in leadership meetings to ensure follow-through and accountability
  • Liaise with internal teams and external stakeholders

Operational & Administrative Support

  • Liaise with property teams, suppliers, and contractors to support ongoing hotel operations and to ensure business continuity
  • Assist in preparing reports, proposals, contracts, and internal communications
  • Maintain digital filing systems and streamline workflows
  • Assist with special projects and operational rollouts
  • Manage office needs, supplies, and IT coordination

Legal & Compliance Coordination

  • Track key dates and ensure regulatory obligations are met
  • Maintain records for licenses, insurance, and compliance across all properties
  • Liaise with legal advisors on contracts and regulatory matters ensuring the CEO has timely access to legal input
  • Manage sensitive information with discretion and professionalism

Strata & Owner Liaison

  • Manage relationships with owners and strata reps, ensuring professionalism and diplomacy
  • Respond to correspondence regarding property, maintenance, and compliance issues
  • Provide discreet support for personal and family-related matters
  • Prepare for AGMs, EGMs, and strata meetings, including documentation and decision tracking
  • Maintain accurate records of strata minutes, levies, and related communications

Personal Assistant Duties

  • Handle personal arrangements for the CEO (travel, appointments, household admin)
  • Coordinate personal and business schedules to optimise time and avoid conflicts
  • Provide discreet support for personal logistics, family-related matters, and lifestyle arrangements when needed

HOW TO APPLY

If you're ready to dive into an exciting new chapter, we'd love to hear from you. Apply now with your resume and a short cover letter highlighting your experience and what excites you about this role.

Only shortlisted candidates will be contacted.