Facilities & Fleet Coordinator

Work Type: Ongoing - Full-time

Salary: $79,122 - $87,599

Grade: VPS 3

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 1274

About the Organisation

EPA works to prevent and reduce the harmful effect of pollution and waste on Victoria's environment and people. We work with community, industry and businesses. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors.

We are a workplace committed to new ways of working; EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life.

The EPA Experience

• See the impact in the communities we live in: at EPA you see your work first-hand
• Range of internal working groups, networks and volunteering opportunities
• On-the-job training for a wide range of environmental roles
• Flexible start and finish times, as well as compressed work week options

About the role:

The Facilities and Fleet Coordinator is responsible for delivering high-quality facilities administration services, to the EPA Victoria's CBD office in Melbourne, as well as supporting workplace services and facilities operations. The position plays a key role in ensuring facilities administration services and front of house are delivered to a high standard and efficiently by collaborating with key stakeholders with a continuous process improvement as a focus to enhance service delivery and streamline operations. You will use your initiative to prioritise tasks and monitor workflow in supporting the delivery of office and fleet administration services while engaging with stakeholders to ensure efficient and effective service delivery.

In this role you will:

• Perform & coordinate administrative tasks and maintain records to support the daily operations of the Facilities function, including staff communications, work order management, contractor inductions and general administrative tasks as required.
• Support EPA Fleet operations with administrative tasks and stakeholder communications.
• Support and undertake tasks related to the collection and reporting of EPA's sustainability activities, contributing to the organisation's sustainability goals.
• Undertake daily workplace services tasks, including managing stationery and office supplies, workplace inspections and mailroom.
• Provide and coordinate corporate event management for internal events at head office.
• Manage the front of house services, ensuring efficient visitor management and serving as the primary point of contact.
• Manage and update security access systems, including corporate physical access and locker requirements, ensuring up-to-date records are continually maintained.

Skills and experience:

• A relevant qualification in facilities management, or related discipline is desirable.
• Experience in office management and general administration tasks, in providing front of house / site support services to a large office building/site.
• Administration or office management skills and demonstrated capability to plan, monitor and deliver office facilities and fleet services
• Knowledge in Finance system (Finance One or similar) is desirable
• Intermediate to advanced knowledge and demonstrated ability to use the Microsoft suite of business applications

To see the full position description: Click Here

How to apply

Click the "Apply" button to submit your application. Applications close on Wednesday 3rd September 2025 @ 23:59

Applicants Should Submit:

• Cover letter; addressing your experience, the key selection criteria, motivations, and suitability to the role.
• Resume; including contact details of two referees.

For any enquiries relating to this role, please reach out to

Need to know more?

All prospective employees will also undergo a National Criminal Record Check prior to an offer of employment. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role related security clearances.

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and genders.

Applications close Wednesday 3 September 2025 at 11.59pm

Posted

20 August 2025