Event Coordinator

1 week ago

Hobart, Tasmania, Australia Frogmore Creek Full time $60,000 - $80,000 per year

Position Overview

The Event Coordinator is responsible for the successful planning, coordination, and execution of all events at Frogmore Creek. This includes weddings, private events and corporate functions.

This role requires excellent attention to detail, strong communication skills, and the ability to deliver seamless guest experiences that reflect the winery's premium brand. The Event Coordinator will work closely with clients, the kitchen team, function staff and external suppliers to ensure each event is delivered to the highest standard.

The role demands flexibility, with regular evening and weekend work required to support our busy event calendar.

Applicant Overview

We are seeking a motivated and professional applicant with proven experience in the hospitality industry. The ideal candidate will bring practical knowledge of both front-of-house and back-of-house functions, with the ability to balance customer service excellence with operational efficiency. The successful applicant will be proactive, adaptable, and solutions-focused, with the capability to work both independently and as part of a team. A genuine passion for hospitality, attention to detail, and the ability to anticipate the needs of guests and colleagues are key attributes we are looking for.

Key Responsibilities

Event Planning & Coordination

  • Coordinate and deliver events including weddings, private functions and corporate events.
  • Liaise with clients to understand event requirements, budgets, and expectations.
  • Prepare event proposals, run sheets, and floor plans.
  • Ensure smooth communication with kitchen, cellar door, and operations teams.
  • Host site visits to understand client requirements, offering tailored solutions that align with winery offerings.
  • Ensure smooth set-up and pack-down of events.
  • Be present on event days as the key contact, ensuring everything runs on schedule.

Client & Guest Experience

  • Provide exceptional customer service throughout the event planning process.
  • Act as the main point of contact for clients from booking to event completion.
  • Host site inspections for prospective clients.
  • Uphold the winery's reputation for warm, professional, and memorable hospitality.
  • Operational Support
  • Oversee set-up and pack-down of events, the venue presented to the highest standard.
  • Coordinate with external vendors such as florists, AV, stylists and musicians.
  • Ensure compliance with food safety, RSA, and workplace health & safety requirements.

Skills & Attributes

  • Strong organisational and multitasking skills with a keen eye for detail.
  • Excellent communication and interpersonal skills.
  • Ability to remain calm under pressure and resolve issues quickly.
  • Proficiency in event management software such IVvy, and Microsoft Office Suite.
  • Flexibility to work evenings, weekends, and public holidays as required.

Qualifications & Experience

  • Previous experience in event coordination (hospitality or winery setting highly regarded).
  • Knowledge of food, wine, and hospitality service standards.
  • Current Responsible Service of Alcohol (RSA) certificate.
  • Valid driver's licence.
  • Hospitality management skills and rostering experience an advantage.

What We Offer

  • A supportive team environment within a leading Tasmanian winery.
  • Opportunities for professional development and career growth.
  • Staff discounts on wine, dining, and experiences.
  • A dynamic workplace where no two days are the same.

  • Event Coordinator

    2 weeks ago

    Hobart, Tasmania, Australia beBeeEvents Part time $60,000 - $80,000

    Are you looking for a part-time opportunity that allows you to live a balanced life? As an Events Manager, you'll have 20 hours per week dedicated to this role.About the Role:You'll enjoy coordinating events, building relationships with key stakeholders, and managing sponsorship packages. This is a great chance to use your skills in event coordination and/or...

  • Event Coordinator

    1 week ago

    Hobart, Tasmania, Australia beBeeEvent Full time $45,000 - $60,000

    Key Job ResponsibilitiesThis key role involves seeking and securing business through face-to-face sales calls, telephonic sales and on-site guest relations activities.Job DutiesServe as the primary point of contact for all venue enquiries, bookings, and coordination.Collaborate with clients to understand their event requirements and develop tailored event...

  • Events Coordinator

    7 days ago

    Hobart, Tasmania, Australia Iron Creek Bay Stay Farm Full time

    **Job Title: Events Coordinator****Location**: Iron Creek Bay, Sorell**Job Type**: Part-time**About Us**:Iron Creek Bay is a premium farm-stay experience providing guests the opportunity to reconnect with nature, enjoy local produce and to relax in beautifully presented accommodation featuring 91 rooms. We pride ourselves on delivering top-notch events, from...

  • Sales & Events Coordinator

    1 week ago

    Hobart, Tasmania, Australia Pub Banc Group Pty Ltd Full time $104,000 - $130,878 per year

    Are you passionate about creating exceptional event experiences and building strong client relationships? Pub Banc Group is seeking a driven and dynamic Sales & Events Coordinator to join our team.As part of Pub Banc Group, you'll be working across a portfolio of vibrant venues and premium function spaces. From corporate conferences and weddings to private...

  • Events Coordinator Supervisor

    7 days ago

    Hobart, Tasmania, Australia beBeeHospitality Full time $55,000 - $65,000

    Job OpportunityWe are seeking an experienced events coordinator to join our team as a Supervisor. The successful candidate will be responsible for the smooth operation of events and functions, working closely with the events coordinator and the food and beverage team.Key ResponsibilitiesSupervise and coordinate the setup and breakdown of events and...

  • Senior Event Coordinator

    3 days ago

    Hobart, Tasmania, Australia beBeeCustomer Full time $70,000 - $95,000

    Event OpportunitiesWe orchestrate conferences, exhibitions and product launches with dedication.Our flexible spaces, prime location and experienced event coordination team are ready to help our customers achieve their goals.ResponsibilitiesCoordinate custom events for clientsCollaborate closely with Operations to ensure smooth executionPromote unique...

  • Hospitality Event Coordinator

    3 days ago

    Hobart, Tasmania, Australia beBeeHospitality Full time $65,000 - $85,000

    Coordinating Events and Hospitality ServicesWe are seeking a highly skilled and experienced hospitality professional to manage our events, reservations systems and provide exceptional guest service.The ideal candidate will have:A proven track record of managing multiple tasks and responsibilities in a fast-paced environmentExcellent time management, planning...

  • Event Management Coordinator

    4 days ago

    Hobart, Tasmania, Australia Bebeedirector Full time

    Job Summary: Our organisation is seeking a dynamic individual to oversee the operational programs of our team.The Director of Operations will be responsible for coordinating with volunteers, planning and executing events across Tasmania. This role requires strong organisational skills, attention to detail and the ability to work effectively in a team...

  • Part-time Event Coordinator

    2 weeks ago

    Hobart, Tasmania, Australia beBeeCoordinator Full time $60,000 - $80,000

    Event Coordinator OpportunityAbout the RoleDevelop strong relationships with key stakeholders and coordinate multiple events simultaneouslyManage event sponsorships, packages, and speakers to maximize engagement and successDesign and implement effective social media marketing strategies to promote eventsOversee financial management and ensure seamless event...

  • Event Coordinator Specialist

    7 days ago

    Hobart, Tasmania, Australia beBeeMarketing Full time $69,999 - $89,999

    Marketing and Events ProfessionalWe are seeking a skilled Marketing and Events professional to join our team on a temporary basis for an initial 6-month period. The role will commence immediately.This opportunity involves working closely with a small team to deliver events of varying sizes and audiences, ensuring event profiles and positioning in the local...