Admin Assistant

14 hours ago

Sydney, New South Wales, Australia SydWest Multicultural Services Full time $40,000 - $60,000 per year

KEY PURPOSE

The Admin Assistant (AA) is a part of the organisation's Corporate Services Team. The AA will support the Office Manager, with a variety of tasks related to the organisation's operations. This position will provide high level administrative support related to building management and customer support services to ensure effective day to day operations across the organisation. This is a Permanent Part-time role, 19 hrs/week.

ACCOUNTABILITIES

  1. Report to and work under the supervision of the Office Manager to contribute effective and efficient customer services across, including reception coverage, mail, and incoming calls at the head office, as well as room booking

  2. Help maintain accurate records of administrative assets registers for vehicles, keys, proximity cards, laptops, mobiles and other company properties, and suppliers and contractors list with contact details

  3. Contribute to adequate office supplies including consumables and equipment with reasonable inventory level for uninterrupted business operations

  4. Assist in repair & maintenance, including but not limited to building, equipment, and regular checks/tagging

  5. Assist in fleet management (internal and leased), including registrations, insurances, servicing, booking, usage and other administrative tasks, with the Office Manager

  6. Liaise with building managers or landlord office for administrative property compliance, repair and maintenance, especially WHS related when urgent or required

  7. Work with the Office Manager to provide records following requests from the Quality, Risk and Compliance Team and People & Culture Team in relation to compliance and/or audits

  8. Provide administrative support to other teams following the approval of the Office Manager

  9. Adhere to the employer's Mission, Vision and Values and contribute to a harmonious and positive workplace

  10. Other duties commensurate with the nature of this position

ESSENTIAL CRITERIA:

  • Understanding of compliance & organisational policy.
  • Able to work independently, organise competing priorities and work under pressure to meet deadlines;
  • High emotional intelligence and excellent interpersonal skills;
  • Have high levels of integrity and discretion in handling confidential information;
  • Strong interpersonal, communication and negotiation skills;
  • Highly organised, methodical and detail oriented;
  • Excellent time management skills and demonstrated ability to manage competing deadlines and show initiative;
  • Advanced proficient written, verbal and electronic communication skills;
  • Commitment to social justice and the principles of multiculturalism.

YOUR KEY ATTRIBUTES FOR THE ROLE

Advanced level of Resilience and Courage

  • Always be calm and act constructively in unpredictable environments;
  • Give direct & honest advice in the face of strong, contrary views;
  • Accept criticism of own ideas and respond in a thoughtful and considered way.

High level ability to influence and negotiate

  • Influence others with a fair and considered approach and present persuasive counter­ arguments;
  • Work towards mutually beneficial win/win outcomes;
  • Identify key stakeholders and gain their support in advance.

Being proactive

  • Advanced level of emotional intelligence and established ability to anticipate changes, think critically and provide solutions to problems whilst maintaining discretion and confidentiality at all times;
  • Pragmatic approach to strong problem solving

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