Administration Officer

Administration Officer - Car Park & Fleet Management

• Temporary Full Time | 12-month contract | Until September 2026
• Located in Ringwood East | Local shops, cafés and walking trails
• Collaborative team, gain experience in specialized systems, and contribute to improvements that have a meaningful impact across the health service

Eastern Health

Eastern Health is one of Melbourne's largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is "Being a part of Eastern Health means belonging to a welcoming team of healthcare experts".

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

About the role

The Car Park and Fleet Management team plays a vital role in supporting Eastern Health staff by ensuring seamless access to parking facilities and fleet services. As an Administration Officer, you will be responsible for providing high-quality administrative support across both car park and fleet operations.

This role is diverse and dynamic, requiring attention to detail, excellent organisational skills, and strong communication. You will manage staff access to car parks, onboard users of the Pool Car booking system, maintain accurate records, and support daily operations to ensure smooth service delivery. The role also contributes to compliance, reporting, and continuous improvement initiatives within the team.

About you

To be successful in this role, you will demonstrate:

• Proven administrative and clerical experience in a busy, service-focused environment
• Strong attention to detail and accuracy in maintaining records and data systems
• Excellent interpersonal and communication skills, with the ability to respond to staff enquiries professionally and efficiently
• Confidence in liaising with internal stakeholders such as Payroll, Security, and other departments
• Proficiency in Microsoft Office applications and the ability to learn and use specialised systems
• Well-developed organisational skills with the ability to manage competing priorities and deadlines
• A proactive and adaptable approach, with a commitment to continuous improvement and service excellence
• Ability to work effectively both independently and as part of a team

Desirable:

• Experience in facilities, fleet, or car park administration
• Familiarity with access systems, booking systems, or database management

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation Handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role, and an offer is conditional on this being up to date before employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits. View the extensive range here

• Mentor and Shadowing program
• Access to discovery days across our 50 sites
• Study and professional development leave
• Friendly & supportive teams
• Commitment to Diversity, Equity and Inclusion
• Fitness Passport for work-life balance
• Employee Assistance program is accessible to you and your loved ones
• Flexible working hours and excellent entitlements
• Salary packaging options and an employee benefits scheme
• Access to Private Health Insurance offers
• Digital upskilling, such as Excel and Power BI training
• Cafes at all of our hospitals

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and you are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.

Good to know:

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability - within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing are embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable diseases a mandatory requirement of this role.
• Advertising may end before the closing date.
• We do not accept recruitment agency applications

If you are a current Eastern Health employee, please ensure you log in with your internal Eastern Health account to apply for this or other roles.

Please click here for the Position Description

Contact Person: Blake Humphreys - Car Parking and Fleet Management Team Lead

Contact Number:

Contact Email:

Job Posting End Date: 17/10/2025

Need help submitting your application?

Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on Option 1) | Medical Workforce Unit on [TA for Non Medical roles, MWU for Medical roles]

Click Here for the Candidate Guide also for help in our recruitment process

Our Values in Action:

Respect for all | Safe always | Partnering in care | Learning and improving every day