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Executive Assistant

3 weeks ago

Melbourne, Victoria, Australia William Buck Full time

About William Buck

At William Buck, we know that talent and growth go hand in hand. You should be valued for what you bring and respected for where you want to go. We're big enough to challenge the larger firms on complex work, but small enough that you'll feel part of a team where your contributions are recognised, your voice is heard, and you're supported by your peers.

We are more than just Accountants and Advisors – we aspire to create a positive change in the lives of our clients and our people. Every individual who works with us is recognised for who they are and given every opportunity to progress in a way that fulfils both their talents and aspirations. William Buck people enjoy better careers because we care. It's that simple.

The Opportunity

We are seeking an Executive Assistant to provide high-level support to our Managing Partner and Executive Chair. This role is pivotal in ensuring the smooth operation of executive functions, including board liaison, meeting coordination, partner support, and strategic event planning.

Your Responsibilities

  • Manage calendars, meetings, and travel arrangements for the Managing Partner and Executive Chair.
  • Coordinate board and executive meetings, including agendas, meeting packs, and minutes.
  • Assist with strategic retreats and firm-wide events.
  • Support partner-related processes such as performance reviews, recruitment, onboarding, and milestone celebrations.
  • Oversee administrative tasks and collaborate with the concierge team to ensure consistent service delivery.
  • Manage and mentor an Administration Assistant.

What We Are Looking For

  • Experience providing high-level executive administration support in a corporate environment.
  • Proficiency with Office 365 products.
  • Strong organisational skills with the ability to manage multiple deadlines and changing priorities.
  • Excellent verbal and written communication skills.
  • High attention to detail and a proactive, solutions-focused approach.
  • Ability to build strong internal relationships and work collaboratively across teams.

The William Buck Difference

Our commitment to your success extends beyond the role, with benefits designed to help you thrive:

Flexible and hybrid working environment with work-life balance in mind.

Comprehensive professional development including funded external study and memberships.

Dedicated Career Care Coach to support your growth and progression.

Regular social and team events including EOFY and Christmas parties, CSR opportunities, D&I events and monthly activities.

If this role sounds like a great fit, we'd love to hear from you.

At William Buck, we believe our differences make us stronger. We're proud to be an equal opportunity employer and are committed to creating an inclusive, respectful, and supportive workplace for all. We welcome applications from people of all backgrounds, experiences, and perspectives.