Administration Assistant

Ready to Step Into an Admin Assistant Role at Whitefox Recruitment?

This is a full-time immediate opportunity for a polished, well-presented, and highly organised professional ready to join a multi award-winning recruitment firm operating from a brand-new, state-of-the-art office in the heart of the Southport business district.

Whitefox Recruitment is the most reviewed agency on the Gold Coast, recognised for its high-performance culture, elevated service experience, and strong local presence.

Our team lives and breathes the Gold Coast lifestyle, fast-paced days in the business district, with the coastline on our doorstep and a culture built around excellence, energy, and ambition.

As the first point of contact for our headquarters, you will welcome both clients and candidates with the same high standard of professionalism, energy, and polish expected in airline cabin crew and premium hospitality environments.

You'll bring an outgoing, vivacious personality with the natural ability to command a room, engage confidently, and create a memorable front-of-house experience for everyone who walks through our doors.

With a design-led fit-out, premium reception environment, onsite parking, and clear long-term development pathways, this role offers stability, progression, and the opportunity to build a career with one of the Gold Coast's most awarded recruitment firms.

Here's What You'll Be Doing:

• Managing daily administrative tasks, documentation, and system updates.
• Coordinating appointments, calls, emails, and enquiries from clients and candidates.
• Greeting visitors with airline-level presentation, warmth, and composure.
• Bringing an energetic, outgoing presence that elevates the front-of-house experience.
• Supporting consultants with scheduling, candidate follow-ups, and job postings.
• Preparing candidate files, compliance packs, and meeting room arrangements.
• Maintaining strict office presentation standards aligned with brand guidelines.
• Representing Whitefox with confidence, vibrancy, and room-commanding presence.
• Assisting with light marketing tasks including formatting documents and posting ads.
• Remaining calm, solutions-focused, and organised during high-volume periods.

What You'll Bring to the Role:

• Exceptional grooming and presentation suitable for a premium corporate environment.
• A vivacious, outgoing personality with the ability to command a room naturally.
• Strong communication skills and an engaging interpersonal presence.
• Solid organisational ability and confidence managing competing priorities.
• Experience in administration, airline cabin crew, hotel concierge, luxury retail, or hospitality.
• A proactive and solutions-focused approach with meticulous attention to detail.
• Discretion and confidentiality with director-level, client, and candidate information.
• A desire to grow within a high-performance, supportive corporate team.

What's in It for You:

• Competitive salary aligned with experience.
• Monday to Friday hours, predictable, stable, and lifestyle-friendly.
• A brand-new, state-of-the-art office fitout in the Southport business district.
• Onsite parking provided, rare for Southport and a major lifestyle advantage.
• A premium CBD-style environment with cafés, dining, gyms, light rail, and the Broadwater all within walking distance.
• A polished, premium workplace culture with a boutique, high-performing team.
• Structured service standards and front-office training provided.
• Clear career pathways into Consulting, Executive Support, or Operations as you develop.
• An environment that reflects the Gold Coast lifestyle, ambitious, vibrant, and energised.

This opportunity is presented by Whitefox Recruitment, awarded Global Recruitment Firm of the Year 2024. We specialise in connecting exceptional talent with industry-leading organisations and supporting long-term career growth.

To express your interest, contact Luke Hemmings at Whitefox Recruitment on , quoting reference LH:

Your next career step starts here, where presentation, personality, and the Gold Coast lifestyle meet.