Executive Assistant to Group CEO

1 day ago

South Perth Western Australia Australia Xanadu Group Full time $80,000 - $120,000 per year

Summary

Are you ready to take on a pivotal role in a fast-growing organisation that is making a real difference in the community care sector? Xanadu Group is seeking a highly skilled and proactive Executive Assistant to our Group CEO. This is not your typical EA role – you will be the right hand to the Group CEO, managing complex schedules, coordinating across multiple brands, leadership teams, and ensuring seamless operations at the executive level.

As a key member of our leadership support team, you will handle high-level administrative tasks, interact with executives across our diverse portfolio and deal with challenges relevant to a community sector organisation.

About Xanadu Group

With services spanning across high-care NDIS participants, Out of Home Care (Child Protection related services), Aged Care – Home Care, with operations in Melbourne, Perth, and regional WA, this role offers an exciting opportunity to contribute to strategic growth and impact lives of some of the most vulnerable in our communities.

If you thrive in a dynamic environment, have exceptional organisational skills, and can maintain absolute confidentiality, we want to hear from you

Key Responsibilities

Executive Support:

  • Manage the CEO's calendar, appointments, and priorities
  • Coordinate travel arrangements
  • Prepare reports, research projects, presentations, and analyse documents/contracts
  • Handle confidential information with discretion

Financial & Reporting:

  • Engage with Accounting firms, Insurance brokers, ASIC, ATO and other related regulators
  • Assist with expense management and reconciliation

Communication & Coordination:

  • Engage with internal leadership teams to deliver results
  • Engage and represent the CEO with external stakeholders
  • Manage incoming and outgoing correspondence (emails, calls)
  • Attend meetings, take accurate minutes, and follow up on action items

Research & Projects:

  • Conduct research and compile information as required
  • Assist with special projects and organisational events

Compliance & Systems:

  • Adhere to Xanadu Group processes and procedures, ensuring accurate use of systems

Essential Experience and Qualifications

  • A bachelor's degree in business, HR, or a related field
  • Minimum 2 years' experience as an Executive Assistant
  • Demonstrated ability to maintain professionalism and confidentiality
  • Strong computer literacy, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, AI tools
  • Ability to work independently, show initiative, and collaborate effectively within a team
  • Excellent interpersonal and communication skills with a professional and approachable manner
  • Exceptional time management skills and flexibility to adapt to changing priorities

Desirable Attributes

  • Strong problem-solving skills and attention to detail
  • Ability to communicate effectively with a diverse range of people

Registrations and Licences

  • National Police Clearance
  • Current Driver's Licence
  • Current Working with Children Check
  • Current NDIS Worker Check
  • Proof of right to work in Australia

Why Join Xanadu Group?

  • Be part of a growing organisation making a real difference in the community
  • Work closely with senior leadership and contribute to strategic initiatives
  • Enjoy a supportive and collaborative work environment

  • Executive Assistant To CEO

    22 hours ago

    South Hedland, Western Australia , Australia Wirraka Maya Health Service Aboriginal Corporation Full time $60,000 - $100,000 per year

    Introduction Wirraka Maya Health Services Aboriginal Corporation is an Aboriginal Community Controlled Health Service designed to ensure our clients' journey through the health system meets their medical, health, social and cultural needs with a vision that Aboriginal and Torres Strait Islander people in the Pilbara have the opportunity to live a health...

  • Executive Assistant To CEO

    1 day ago

    South Perth, Australia Xanadu Group Full time $60,000 - $90,000 per year

    Summary:We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our CEO. The ideal candidate will be able to handle a wide range of administrative and executive support-related tasks, while working independently with little or no supervision. The Executive Assistant will be responsible for managing the...

  • Executive Assistant to the CEO

    1 week ago

    Perth, Western Australia Drone Forge PTY LTD Full time $90,000 - $120,000 per year

    About Drone ForgeDrone Forge is a diversified Australian technology and asset management group operating across aerospace operations, insurance, asset management, and geospatial intelligence.Our core operations span pilots, engineers, maintainers, assembly, and logistics — supported by integrated business units in insurance, fund management, and geospatial...

  • Executive Assistant to CEO

    2 weeks ago

    Perth, Australia YMCAWA Full time

    **Our quest**: We’re The Y WA (formerly the YMCA WA) and we’re looking for an Executive Assistant to the CEO to join our talented and friendly corporate team based in Welshpool (Perth, WA). The Y WA has been contributing to our local Australian communities since 1851. We believe in the power of inspired young people, delivering health and wellbeing,...

  • Executive Assistant to CEO

    5 days ago

    Perth, Western Australia Hancock Iron Ore Full time $80,000 - $120,000 per year

    Job description:Monday to Friday – Flexible / School working hours will be consideredPerth-based role working across West Perth and Perth Airport Locations6 Month Fixed-term contract – with the possibility of extensionOpportunity to work for a high-performing iron ore businessAbout the roleHancock Iron Ore is currently seeking a highly organised and...

  • Executive Assistant to CEO

    5 days ago

    Perth, Western Australia Hancock Iron Ore Full time $80,000 - $120,000 per year

    Monday to Friday – Flexible / School working hours will be consideredPerth-based role working across West Perth and Perth Airport Locations6 Month Fixed-term contract – with the possibility of extensionOpportunity to work for a high-performing iron ore businessAbout the roleHancock Iron Ore is currently seeking a highly organised and...

  • Executive Assistant to CEO

    2 weeks ago

    East Perth, Australia Page Personnel Full time

    An organisation with unheard of staff retention - No two days will be the same **About Our Client**: Gloucester Park is a unique and versatile venue in Perth, showcasing harness racing every Friday night. The superbly appointed facilities include 3 restaurants operating during race nights and 9 function rooms available for private hire on any day or night...

  • Executive Assistant to The CEO

    1 week ago

    Perth, Australia McKenna and Associates Full time

    Brand new offices located in the Perth CBD - Leading Perth litigation firm - Part time or full time will be considered **About the firm**: This position is with a tier one Litigation and Commercial Law firm in WA. Since its founding, it has been at the forefront of Western Australia’s legal landscape, rising to become one of the state’s top litigation...

  • EXECUTIVE ASSISTANT TO THE CEO

    2 weeks ago

    Perth, Australia Broome Council Full time

    Job Category: Administration and Office,Government, Defence & Emergency Broome is one of the most stunning places in Australia. It has magnificent beaches and a natural environment that boasts an enviable lifestyle, active and dynamic cultural, sporting and social scenes, with all the features and benefits of a small town! At the Shire of Broome our people...

  • CEO, Coo, Cfo, Executive, Director, Manager

    5 days ago

    Perth, Australia Hunter Executive Search Consultants Full time

    Various roles available in Perth and across Australia - Register your interest to receive updates on the latest roles If you are an Executive, Manager or Senior professional and are interested in new opportunities, we would like to hear from you We are requesting expressions of interest for **current, active roles** as well as **upcoming positions** in the...