administration assistant

2 weeks ago

Docklands, Victoria, Australia TFA Project Group Full time $45,000 - $60,000 per year

TfA Project Group is a highly experienced and specialised consultancy services company providing solutions for the renewable energy and biofuels, downstream oil, retail fuel and convenience, and dangerous goods industries. We have offices in Brisbane, Sydney, Melbourne and Perth and have an extensive range of project management, planning, engineering design and construction management capabilities.

Why Join Us?

  • Friendly team environment offering diversity and inclusiveness

  • Long-term employment stability

  • Competitive salary

  • Opportunities for career growth and development

About the Role

We are seeking a versatile and proactive Administration Assistant to join our Melbourne team based in Docklands on a permanent part-time basis hours/week) with the potential to transition into a full-time role. You will play a vital role in the daily operations of the business, providing administrative and secretarial support to the Branch Manager and the broader team.

Key Responsibilities

  • Serve as the first point of contact for clients, visitors, and suppliers

  • Handle reception duties, including phone enquiries, greeting guests, and managing general office tasks

  • Assist with preparing proposals, quotes, reports, and other documents

  • Manage meeting room bookings, catering, and set-up for internal/external meetings

  • Organise travel arrangements for the Melbourne team

  • Maintain office supplies, manage contractors, and ensure the office space is clean and well-organised

  • Provide administrative support to the project management team including tender documentation packages, sourcing supplier quotes, preparation of statutory authority application forms, project reports and contract administration

  • Assist with the preparation and issuing of document transmittals, review and maintain document revisions (training provided)

What We Are Looking For

  • High proficiency in Microsoft Office (Word, Excel, Outlook)

  • Excellent written and verbal communication skills

  • Strong attention to detail and a proactive, can-do attitude

  • Highly organised, with the ability to multitask and meet deadlines

  • Professional phone manner and personal presentation

  • Be self-motivated and able to work autonomously

  • Ability to maintain confidentiality

Qualifications & Experience

  • Demonstrated experience working in an office environment providing administration support

  • Experience in an engineering or architectural office is a plus, but not required

Salary & Benefits
Salary will be commensurate with experience.

How to Apply
Please submit your cover letter (addressed to the General Manager) and resume via the application link.

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