Sales Administration Officer

ABOUT SCHREURS & SONS

Established in 1963, Schreurs & Sons is a family owned and operated market garden, specialising in the production of celery, leek and baby leaf. Our produce is supplied throughout Australia, the Middle East and S.E. Asia.

REQUIREMENTS OF THE POSITION: This is a Tuesday to Saturday Position.

Must be available to work Saturdays. This is a fixed-Term contract for 6 months with the potential for an extension.

Primary Purpose

Forming part of a dynamic sales team, the Sales Administration Officer is responsible for providing administrative and client support across the sales and delivery lifecycle.

Duties and Responsibilities

• Co-ordinating the day-to-day administration requirements of the Sales and Production teams including:
• Sales documentation, including invoicing, delivery dockets and equipment transfers
• Completion of dispatch load sheets
• Utilizing various customer portals to complete dispatch paperwork
• Evaluate the morning stock-take report
• Printing of crate & pallet labels
• Assist in the management of wholesale clients
• Other administrative duties as directed from time to time such as reconciliation of invoices and equipment transfers
• Export & production scheduling

Key Position Accountabilities

• Maintain regular communication with key personnel ensuring all are kept updated with the day's progress including
• Purchase order changes
• Transportation / dispatch timings
• Develop and maintain constructive and co-operative working relations with key business stakeholders and clients.
• Assist in the investigation and rectifying of enquiries relating, but not limited to invoicing, dispatch & delivery differences and customer complaints
• Timely completion of dispatch paperwork for the logistics team

Qualifications & Experience

1. Excellent English written and verbal communication skills
2. Intermediate computer skills
3. Intermediate level knowledge of Microsoft Office product is required including Excel, Word and Outlook
4. Minimum 5 years' experience in a similar role supporting sales and administration team
5. Experience working in a FMCG or fresh produce industry advantageous
6. Well-rounded generalist experience working in business support & administrative operations

Personal Characteristics

• Ability to work with minimal supervision
• Maintain a professional standard of conduct at all times
• Possess cultural and political awareness and sensitivity
• Ability to multi-task and prioritise workload
• Excellent ability to listen and follow direction
• Approachable friendly manner
• Excellent communication and interpersonal skills with demonstrated experience in liaising with a broad range of people.
• Ability to use judgement, initiative and common sense when performing duties
• Strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
• Emotional maturity.
• Highly resourceful team-player with the ability to also be extremely effective independently.
• Forward looking thinker who actively seeks opportunities and proposes solutions.
• Ability to demonstrate initiative and creativity.
• Be able to work under pressure

Please note all successful applicants must hold valid work rights for Australia and pass a satisfactory pre-employment screen which may include a medical assessment (inclusive of drug and alcohol check), National Police History Check, Working with Children/Vulnerable Groups Check, License Validation/Demerit Point Check.

A prerequisite skills assessment on MS Suite will be requested for short listed potential candidates.

We are an equal opportunity employer committed to providing a working environment that embraces and values diversity & inclusion.

If you are interested in this opportunity, please submit your application (cover letter and resume) by clicking 'Apply for this job'

Contact us on if you wish for a discreet and confidential discussion or apply now.