Administration Coordinator

Job description

Agency Department of Trade, Business and Work unit Business and Industry Development and

Asian Relations Insights

Job title Administration Coordinator Designation Administrative Officer 4

Job type Full time Duration Fixed for 18 months

Salary $75,091 - $85,611 Location Darwin

Position number 10767 RTF Closing 08/09/2025

Contact Officer Alexandra Hatzivalsamis on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide comprehensive, confidential, administrative coordination to the business area to ensure quality operation and

service delivery.

Context statement

The Department of Trade, Business and Asian Relations is the Northern Territory Government's lead agency to shape an

enabling environment that activates industry, attracts investment and drives business growth to sustain a vibrant Territory

economy and lifestyle. The Policy, Strategy and Insights Division works across industry and government to drive business

and industry development. This includes undertaking analysis, advice, and policy and program development to ensure the

business environment remains competitive and effective, to increase Territory business capability, advocating for the

Territory's interests and supporting the Territory's workforce needs.

Key duties and responsibilities

1. Provide comprehensive administrative coordination which may include:

• delivering well-coordinated administrative support services such as monitoring, preparing and managing information

and reports and developing robust work processes.

• managing general enquiries and liaising effectively with stakeholders to assist in the smooth operation of the division.
• maintaining appropriate administrative systems, registers, processes, databases and records management
• ensure client-centric services and the management of effective and efficient workflows.
• managing a range of procurement functions including travel, liaising with suppliers, purchasing and processing

transactions

• providing support to working groups/committees as required

• Liaise in a discreet and confidential manner with a range of people across all levels of staff within the agency, Executive

and other internal and external stakeholders.

Selection criteria

Essential

1. Proven ability to work effectively in a team support role; with a high-level of personal motivation, attention to detail,

sound judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.

2. Knowledge and experience in delivering well-coordinated administrative support services; including document preparation,

collation and distribution, management of information and records; and developing robust work processes.

3. Experience operating in a fast-paced environment with strong organisational and time management skills; with

demonstrated ability to prioritise tasks.

4. Demonstrated ability to work autonomously, with minimal supervision.

5. Sound knowledge in computer systems, records management and business systems, or the ability to obtain.

6. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate

professionally and effectively at all levels and with people from diverse backgrounds.

Desirable

1. Certificate III in office administration or business.

Further information

Under the Standardised Role and Recruitment program applications found "suitable but unsuccessful" may be given future

consideration for identical vacancies in the Northern Territory Public Sector. Applicants not wishing for future consideration

may opt out if contacted by Workforce Services.