Administration Coordinator

Job description

Agency Department of Corporate and Digital Development Work unit ICT Contracts and Sourcing

Job title Administration Coordinator Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 48611 RTF Closing 29/10/2025

Contact officer Yvette Rees on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide high quality administrative support to the ICT Contract Management team and assist in the day-to-day management of contract

and procurement-based activities.

Context statement

ICT Services provides ICT end user services including the ICT Service Centre, End User Computing, Network Management, Voice and

Telecommunications including internet. The Contract Management Unit manages the delivery of a broad and a complex set of

arrangements, both outsourced and internal to government. Activities involve a significant amount of agency, contractor, and industry and

stakeholder engagement.

Key duties and responsibilities

1. Provide efficient administrative and secretariat services to the ICT Contracts Management team, including support to the Director

with preparation of meeting papers and calendar management.

1. Serve as the first point of contact for internal and external stakeholders, including managing and monitoring of generic email accounts.

2. Participate in and provide effective support for ICT procurement activities.

3. Support senior officers in the monitoring and reporting on contractor performance and compliance with contractual obligations and

performance standards across a range of ICT agreements.

1. Process a range of incoming and outgoing documents using a record management system, such as TRM.

Selection criteria

Essential

1. Sound experience in providing high level administrative support, including a sound working knowledge of Microsoft Office applications.

1. Demonstrated ability to understand contract management and/or procurement processes within an ICT environment.

2. Ability to understand and interpret legislation and procurement policies and apply this knowledge.

3. Sound interpersonal and communication skills both written and oral including ability to have a customer focus and engage with staff

at all levels, businesses and industry representatives.

5. Well-developed organisational skills and demonstrated ability to prioritise workloads and complete tasks concurrently to meet

deadlines, whilst maintaining discretion and confidentiality.

1. Ability to work in a professional team in an organisation that values participation as a key to achieving business objectives.
2. Demonstrated work ethic and attitude which emulates DCDD values of being professional, accountable, honest, innovative and

respectful.

Desirable

1. Knowledge of NT Government Information Communication Technology (ICT) outsourced environment.

2. Certificate IV in Government Procurement.

Further information

The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will

not exclude an applicant from this position unless it is a relevant criminal history. When choosing to apply for this position, the applicant

should consider the full requirements of the position in aligning to their work experience and capabilities to this role. Please refer to the

Capability Framework and visit our website