Finance & Payroll Officer

Join a Purpose-Driven Team Making Real Impact

Are you a detail-driven finance professional with a passion for purpose? BNTAC is seeking a Finance & Payroll Officer to support our dedicated Finance team in delivering accurate, timely, and culturally respectful financial services. This full time role is perfect for someone who thrives in a hands-on environment, values community impact, and is ready to contribute to a progressive Native Title organisation working across the Pilbara and beyond. Help us support Traditional Owners through strong financial stewardship and meaningful, values-led work.

About Us

We are a progressive Native Title organisation dedicated to advocating for the rights and advancement of Traditional Owners. With over 40 employees and a turnover of $20 million, we play a critical role in managing projects, governance, and community initiatives in partnership with stakeholders across the Pilbara and beyond.

• Process meeting payroll in line with policy and deadlines.
• Ensure travel and allowances align with ATO guidelines.
• Issue and track purchase orders for meetings and NT projects.
• Assist with advance payments and committee member record management.
• Respond to finance-related queries from NT Project teams.

About the Role

The primary objective of this role is to provide an excellent level of financial record keeping for BNTAC, through efficient; accurate processing, recording, reporting, lodgement and management of financial transactions.

Key Responsibilities

Meetings & Payments

• Process meeting payroll in line with policy and deadlines.
• Ensure travel and allowances align with ATO guidelines.
• Issue and track purchase orders for meetings and NT projects.
• Assist with advance payments and committee member record management.
• Respond to finance-related queries from NT Project teams.

Accounts Receivable

• Issue and reconcile meeting and project invoices per contracts and POs.
• Prepare funding acquittals and supporting documentation.
• Manage Accounts Receivable ledger and track overdue invoices.
• Handle billing discrepancies, credit memos, and customer inquiries.

Month-End

• Assist in preparing and posting EOM journals and reconciliations.
• Reconcile advance drawdowns and maintain audit-ready records.
• Support accurate and timely bank and credit card reconciliations.

General Finance & Support

• Provide cover for Accounts Payable and Payroll as needed.
• Ensure accurate coding of expenses and alignment with project budgets.
• Learn and support colleague responsibilities for team continuity.
• Train team members to ensure resilience and continuity in operations.
• Deliver courteous, culturally respectful service to Traditional Owners.

Selection Criteria:

• Bachelor's or Master's degree in Accounting
• 2+ years' experience in finance, payroll, or accounts within a mid-sized organisation
• Not-for-profit or Native Title sector experience highly regarded
• Strong knowledge of accounting systems (Xero, ExpenseMe, etc.) and Excel
• Excellent reconciliation, data entry, and invoice management skills
• Ability to interpret and apply travel allowance and tax regulations
• High attention to detail and time management
• Culturally sensitive and able to build trust with Indigenous stakeholders.

Why Join Us?

• Competitive salary with Not for Profit fringe benefits package, and opportunities for career growth
• Salary packaging up to $15,900 tax-free and meal entertainment of $2,650
• Additional leave benefits in line with community obligations
• Employee Assistance Program
• A supportive team environment with purpose-driven work
• Opportunities for professional growth and development.

How to Apply

If you're ready to take on this rewarding role,apply today Send your resume and a cover letter addressing the selection criteria and why you are the most suited for the role.

Join us in shaping a future where the Banjima People are healthy, secure, and independent, with the ability to determine their own future.