Facilities and Building Projects Coordinator

1 day ago

South Melbourne, Victoria, Australia Johnson Recruitment Full time $80,000 - $104,000 per year
  • $50 per hour + super
  • Prestigious member-run association
  • Casual part time with day and work hour flexibility

About the Organisation:

Our client is a well-established, member-based organisation providing essential support and peace of mind through financial protection and mutual care. With a strong focus on assisting members during times of medical need or unforeseen hardship, the organisation is led by industry professionals who understand the unique challenges their members face. Their member-first approach ensures a genuine commitment to wellbeing and long-term support.

About the role:

Due to number of significant upgrades with plant replacement and refurbishment projects at their two properties in South Melbourne and Malvern, they are seeking a Facilities and Building Projects Coordinator to oversee both the general management and improvement of their properties. This role will be the central point of contact for all facilities, building projects, and non-standard tenant-related matters, ensuring smooth operations, compliance, and high-quality project delivery.

Key Responsibilities Include:

  • Acting as the central point of contact for the external building maintenance company on all property-related matters at the South Melbourne site.
  • Manage and triage maintenance requests, enquiries, and issues from tenants, contractors, and service providers where they are outside the scope of services from the external building maintenance company
  • Ensure contractor performance (e.g. cleaning, security, HVAC, landscaping, lifts) and maintain records of services and compliance.
  • Oversee ongoing maintenance services and scheduling of activities with proper notice to the company and/or additional tenants and confirm activities are conducted as scheduled.
  • Act as central point of contact for any planning, approvals, access, service disruption, tenant disruption, notifications and co-ordination of the building works and/or ancillary building projects.
  • Act as the primary liaison with the appointed commercial property agent for the Malvern site.
  • Prepare regular reports for the General Manager, Property Working Group, and Board.

About You:

You will ideally come from a construction or buildings background and have 3–5 years' experience in facilities management and project coordination. You're organised, proactive, and skilled at managing contractors, stakeholders, and multiple projects. Strong knowledge of WHS, building compliance, and maintenance is essential, along with excellent documentation and reporting skills to ensure quality outcomes.

The Offer:

This role will be working casually part time at both the South Melbourne office, close to public transport, as well as their Malvern site. The role will average around 25 hours a week spread across 3 days per week, with more hours potentially on offer due to high workflow periods. This role has flexibility with hours and days and will for be an initial 6 month period with potential for permanency for the right candidate.

This role is paying $50 per hour + super. 

If you think you have what it takes to thrive in this highly diverse role, please make an application by clicking the 'Apply' tab below to submit your resume in Word format. To confidentially discuss this role further, please feel free to call Zach Lever from Johnson Recruitment on

Johnson Recruitment actively embraces diversity in the workforce through inclusive community representation of gender, culture, thought, and work arrangements.

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