Functions & Events Administration Coordinator

Job Opportunity: Functions and Events Administration Coordinator

Are you organised and passionate about delivering exceptional event experiences? Join us at Cabravale Club Resort as a Functions and Events Administration Coordinator. Be part of our exciting new chapter as we unveil stunning renovations with new sections and extensions. Help ensure the smooth operation and administration of our functions

About Cabravale Club Resort: Nestled in a vibrant community, Cabravale Club Resort is more than just a venue; it's a dynamic social hub committed to delivering outstanding hospitality and entertainment experiences. With our recent rebranding and renovations, we are poised to offer even more exciting opportunities for our members and guests. Our club promises a blend of tradition and modernity, making it an enticing venue for unforgettable events. Being part of our team means joining a forward-thinking group that's passionate about quality, community involvement, and creating a welcoming atmosphere.

About the Role: As our Functions and Events Administration Coordinator, you'll predominantly work Monday to Friday, overseeing the administrative planning, coordination, and support needed for a variety of functions and events, from corporate meetings to private celebrations. You will work closely with clients, internal teams, and vendors to ensure seamless event planning and execution.

Key Responsibilities:

• Assist with client inquiries and provide administrative support for event planning
• Manage bookings, schedules, and event documentation using iVvy, Delphi, and other systems (preferred)
• Prepare and send event quotes, contracts, and proposals
• Coordinate with the Operations Coordinator and team to facilitate event logistics
• Maintain accurate records, run sheets/BEOs, and documentation for events
• Support sales activities, follow up on leads, and promote event services
• Ensure all event-related administration complies with quality, safety, and customer service standards

About You:

• Proven experience in event administration, coordination, or hospitality management
• Strong organizational and administrative skills with attention to detail
• Excellent communication and interpersonal abilities
• Ability to multitask, prioritize, and work under pressure
• Experience using iVvy, Delphi, or similar systems is highly advantageous
• Flexible to work various shifts, including occasional weekends and evenings
• Positive, client-focused attitude

Join us to play a vital role in relaunching our revitalized club and creating unforgettable experiences. If you're a dedicated individual ready for this exciting opportunity, apply now

*NOTE: Only successful applicants will be contacted