Executive Assistant

This is a 12-month fixed-term contract role to cover maternity leave, commencing October 2025 and concluding October 2026. While this is a temporary position, you will be an integral part of our team throughout the contract period.

About the business

Jeffries have had our hands in South Australian soil for generations, growing strong since 1842. Driven by wholesome family values and innovation, we have developed world-leading organic recycling technologies and collection partnerships. Combining our passion and process, the team at Jeffries produces premium compost, soil, mulch, biochar and organic fertilisers, for farmers, viticulturists, landscapers and home gardeners.

Together, we are securing the future of healthy soil for generations to come.

About the role

We are looking for an Executive Assistant to join our humble, hungry, and innovative team on a 12-month fixed-term maternity leave contract, commencing in October 2025.

Working closely with the Managing Director, Executive Chairman, Jeffries Group Board, Executive and Leadership teams, you will be responsible for providing high-quality executive support throughout the business.

In this varied role, you will have the opportunity to utilise and grow your individual strengths to help support continued business growth in an environment where your contributions are valued and respected.

Your key responsibilities will include:

• High-level correspondence including writing letters, emails, and other communication on behalf of the Managing Director, Executive Chairman and the Jeffries business
• Effective calendar management with the aim to optimise time and enhance productivity
• Planning, coordinating and attending meetings, including preparing agendas, taking minutes, and ensuring necessary materials are available
• Providing personal assistance to the Managing Director and Executive Chairman, including managing personal appointments and correspondence
• Assisting in the planning and execution of company events, conferences, and other special occasions
• Providing general administrative support such as organising files, preparing reports, drafting correspondence, and maintaining office supplies
• Coordinating marketing tasks with support from the Executive Chairman and Head of Sales, including liaising with external contractors, agencies, and industry associations as required.
• Support the management of internal systems and tools, including team engagement and goal-tracking platforms
• Lead the preparation and coordination of Quarterly Leadership Meetings – managing agendas, reports, scheduling, facilitator organisation, and fostering team engagement, as well as overseeing post-meeting follow-up and actions.

The successful applicant must have:

• High-level proficiency in MS Teams and the Microsoft Office suite – particularly Word, Excel and Outlook
• Excellent written and verbal communication skills, with the ability to create content, proofread, edit and format as necessary
• Professionalism, discretion, and the ability to handle sensitive information with confidentiality
• Fast and accurate typing skills, and the ability to confidently take meeting minutes
• Strong time management skills and the ability to prioritise workload accordingly
• Proven experience as an Executive Assistant or in a similar high-level support role

Working with Jeffries, you will be rewarded with:

• A fantastic and passionate team to work with
• Variety in your role – supporting multiple parts of the business and the opportunity to develop new skills
• Generous team discounts on Jeffries compost, soil, and mulch products
• Access to our Employee Assistance Program (EAP) - including support for your immediate family

Successful applicants will be required to undertake a full pre-employment medical and drug screen before joining. If you believe you can contribute to the next chapter of the Jeffries success story, attach your resume and covering letter, and we will be in touch.