Executive Assistant

4 weeks ago

Adelaide, South Australia ASIC Full time
Overview

Executive Assistant role at ASIC (Australian Securities and Investments Commission) in Adelaide, South Australia, Australia. 24-month fixed-term contract. From $94,198 - $101,643 (depending on experience) + 15.4% superannuation. Applications close at 11:59pm AEST, Friday 12 September 2025.

The team The Digital, Data & Technology (DD&T) group drives transformational change and delivers core technology services across ASIC, including IT, Cyber Security, Data Analytics & AI, Digital Hub, Portfolio Office, and related programs.

The role The Executive Assistant provides front line representation and support to Senior Executive Leaders in the DD&T group. Through efficient and proactive management of the Senior Executive Leaders\' daily schedule, appointments, and coordination of stakeholder contact, the EA ensures the group is provided with integrated and effective support services.

Responsibilities
  • Provide executive and administrative support to two DD&T executives.
  • Manage diaries, coordinate meetings, book rooms/equipment, prepare agendas and meeting documentation.
  • Oversee inboxes, task lists, and priorities.
  • Prepare papers, correspondence, presentations, and other materials.
  • Collate/distribute meeting documents, attend meetings, draft minutes, track action items.
  • Coordinate travel, accommodation, and expense reconciliations.
  • Support event planning for team onsite and leadership/staff forums.
  • Assist with procurement, ensuring PGPA Act compliance.
  • Deliver admin support: e-filing, records, org charts, team registers, and distribution lists.
  • Help DD&T team adapt to IT changes and new work practices.
  • Drive process improvements using digital and AI tools.
About You
  • Relevant vocational qualification in office or business management.
  • Experience managing the diary and administrative requirements of senior executives in a government agency, financial services, or private sector organisation.
  • Ability to work autonomously, manage priorities, and coordinate resources to achieve outcomes.
  • Experience preparing presentations using PowerPoint.
  • Experience undertaking research, reviewing, and editing documents, to assist with the preparation of responses.
  • Experience working with Microsoft products including Outlook, Word, Excel and PowerPoint.
  • Experience working with SharePoint or similar content management database.
  • Ability to resolve problems, demonstrating analytical and decision-making capability.
  • Ability to build and maintain working relationships effectively liaising with the EA network and ASIC staff.
About ASIC

ASIC is a regulator of corporations, markets, financial services and consumer credit. It promotes market integrity and consumer protection in the Australian financial system and conducts enforcement to address harms to consumers and investors. ASIC is committed to a diverse and inclusive workplace.

Benefits
  • Attractive superannuation
  • Additional leave entitlements
  • 50/50 hybrid work-from-home model
  • Flexible work arrangements
  • Assistance for study and professional development

To read more about ASIC, you can visit our website or review our Corporate Plan. To work with us, you need to be an Australian citizen and be prepared to complete an ASIC Suitability and Baseline Assessment.


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