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Executive Assistant

2 weeks ago

Adelaide, South Australia Halcyon Knights Pty Ltd Full time $60,000 - $80,000 per year

An opportunity exists for an experienced and highly organised Executive Assistant to provide high-level administrative and executive support within a fast-paced, public-facing government environment.

In this pivotal role, you will support senior executive leaders by managing schedules, coordinating meetings and travel, overseeing key correspondence, and maintaining effective relationships across internal teams, government departments, and external stakeholders.

Key Responsibilities

  • Provide confidential executive support to senior leaders, including calendar and email management
  • Coordinate meetings, events, travel arrangements, and official engagements
  • Manage incoming communications, including correspondence from the Minister's Office and key stakeholders
  • Prepare agendas, briefings, reports, and accurate minutes for key meetings
  • Maintain accurate records in compliance with the State Records Act 1997
  • Monitor executive budgets and assist with financial administration and reporting
  • Support executive-led projects and contribute to departmental initiatives
  • Provide administrative assistance across senior management as required
  • Foster effective working relationships across internal and external stakeholders

Key Skills & Experience Essential:

  • Proven experience supporting a senior executive in a high-pressure environment
  • Strong understanding of government processes and ministerial protocols
  • High-level written and verbal communication skills, with attention to detail
  • Proficiency in Microsoft Office Suite and records management systems (e.g. Objective)
  • Ability to exercise discretion, judgement, and initiative in handling sensitive matters
  • Demonstrated capacity to manage time, prioritise tasks, and meet deadlines

Special Conditions

  • A satisfactory National Police Certificate is required (within 6 months)

Click "Apply" to submit your application, including your resume and a brief cover letter outlining your relevant experience and what excites you about this opportunity.