Administrative Officer, Financial Services

3 days ago

Ballarat, Victoria, Australia Federation University Australia Full time $60,000 - $80,000 per year

Provide a range of operational financial transactional services

  • Finance – Mt Helen Campus
  • Full-time, fixed-term appointment until November 2026
  • HEW 4 - $72,998 p.a. plus up to 17% superannuation

Position closing date: 26/10/2025

Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide 2022) and with top rankings in Victoria around student support, social equity, skills and employment, we are driven to make difference to every student and the community providing lifelong learning, skills, and research locally, regionally, and globally.

With University and TAFE campuses in Ballarat, Berwick, Gippsland, and the Wimmera we are positioned to provide pathways from vocational education and skills training through to higher education.

About the role

You will provide a range of operational financial transactional services to both internal and external clients, including the preparation of purchase orders, receipting and matching deliveries, payments of suppliers and staff, debtors invoicing, data entry and analysis.

You will:

  • respond to enquiries with accurate advice on financial service procedures, guidelines, and taxation/reporting requirements;
  • provide a range of financial transactional services to clients;
  • administer debt management on overdue invoices in accordance with university payment terms; and
  • adhere to all University, financial, tax, audit, legal and corporate governance requirements and provisions as they relate to the financial services functions.

About you

Working closely with the Accounts Receivable Officer you are responsible for applying knowledge of financial transactional processes and relevant policy, procedure, legislative and regulatory requirements to analyse and solve problems as well as ensure compliance.

You will possess:

  • experience in financial transactional services;
  • knowledge of taxation requirements such as GST and FBT as they relate to general expenditure, income, and payments to employees;
  • numerical, analytical, and problem-solving skills, including the ability to identify potential issues and make considered recommendations for issue resolution; and
  • relationship management skills and an ability to negotiate with and influence clients and stakeholders.

How to apply

Please apply by Sunday, 26 October 2025.

Applicants are required to submit a resume and a suitability statement.

Federation University is committed to The Circle Back Initiative program, whereby we will respond to every applicant.

If you are experiencing technical difficulties with your application, please email the Recruitment team or phone Our position descriptions also list a contact person for job specific inquiries.

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