Administration Support Officer

24 hours ago

Ballarat, Victoria, Australia McClellands Consulting Engineers Full time $45,000 - $60,000 per year
About Us

McClellands Consulting Engineers is a respected regional consultancy based in Ballarat, providing Structural Engineering, Soil Testing, Surveying, Site Investigation, and Civil Engineering services to the residential building industry. With a team of around 15 professionals, we pride ourselves on delivering practical, high-quality engineering solutions.

About the Roles

We are seeking two reliable and enthusiastic Support Officers to join our team in a job-share arrangement. These part-time roles offer a great mix of administrative, customer service, and financial support duties in a friendly and professional environment.

Each role is for 20 hours per week over 3 days, with additional hours occasionally required to cover leave. Initially, both positions will be 26 hours/week over 4 days for the first 6 weeks to support onboarding and training.

Key Responsibilities

· Reception – first point of contact for calls and visitors

· Managing the company inbox and project communications

· Project administration – opening, filing, issuing, and closing jobs

· Assisting with field data, document preparation, and drawings

· General office support and coordination

· Financial administration – invoicing, accounts payable/receivable, payroll, BAS, and reporting

· Maintaining public areas and coordinating cleaning and catering

· Supporting internal events and milestone celebrations

· Potential First Aid and Emergency Warden duties

About You

We're looking for two complementary candidates:

· Role 1: Financial Lead – experience and/or qualifications in bookkeeping are essential

· Role 2: Project Administration & Customer Service Lead – experience in these areas is highly desirable

You'll also bring:

· Strong communication and organisational skills

· Confidence using Outlook, Word, Excel, Xero, Workflowmax, and custom systems

· A "can-do" and adaptable approach

· Ability to work independently and as part of a team

· Willingness to cover additional hours when required

What We Offer

· A stable, ongoing role in a respected regional business

· A supportive and friendly team environment

· On-the-job training and development

· An opportunity to work alongside skilled professionals and learn new technical skills

How to Apply

If you're interested in joining our team, please submit your resume and cover letter to , outlining which of the two roles you are applying for and how your experience aligns with the position.

Applications close Monday 13th October 2025.

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