Senior Bids Coordinator

07th November, 2025

About RP Infrastructure  

RP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.  

With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire Infrastructure spectrum.  

Community is at the heart of everything we do, and we're proud to make a difference with the projects we deliver. We partner with many of Australia's most iconic businesses, Local, State & Federal Government entities, and Not-For-Profit bodies.  

Specialising in Education, Civic & Culture, Accommodation, Health/Aged Care, Sports & Recreation, Justice, Retail, Industrial, Aviation, Roads, Rail and Ports sectors, we're dedicated to delivering extraordinary outcomes by converting visions to reality, in an innovative and sustainable way.  

Role Description  

We're looking for a Senior Bid & Marketing Coordinator, who'll be responsible for producing high-quality bid submissions and content to clients.  

Each bid has a deadline and specific requirements, so your ability to proactively coordinate different requirements will be crucial.  

Working as part of the National bid team and located in our Sydney office, you'll be responsible for:  

• Creating and formatting proposals and tender documentation using Adobe Suite, Microsoft Word, PowerPoint and InDesign.
• Preparing tenders and bids; including identifying response requirements, coordinating input from relevant disciplines, and assisting with the production of the non-technical sections of proposals (for example, tailoring CVs and sourcing relevant project examples).
• Coordinating and tracking tender opportunities, as well as completed panel submissions – distributing them to the leadership team, ensuring RPI's tender portal profiles are up to date.
• Developing supporting visuals/graphics for bids and content, including diagrams, org. charts and promotional collateral.
• Developing and maintaining general marketing material to support bids and client enquiries – this includes capability statements, case studies, staff CVs and our photo reference library.
• Assisting the marketing team with business newsletters, LinkedIn content and company intranet updates.

Candidate Profile  

To be successful in this role, you'll need demonstrated experience working in a professional services organisation.  This could be in a marketing, administration, communications, bids or a related capacity.

You'll also need:  

• Outstanding stakeholder engagement skills, using your ability to work with leaders across the Australian business.
• Strong design and documentation skills with the ability to create branded content for internal and external use.
• A keen eye for detail with a strong focus on brand standards and quality control.
• The ability to write, proofread and edit content with a professional tone, ensuring accuracy and brand consistency are maintained.
• Proficiency with Adobe suite, especially InDesign, Photoshop and Acrobat would be beneficial (but is not essential).
• Extensive Experience in MS Office (especially MS Word and PowerPoint), with strong formatting skills.
• Strong interpersonal, communication, facilitation, influencing and presentation skills.
• A tertiary qualification in Design, Marketing, Administration, Arts, Commerce, Business, Communications, PR or related field.

What's In It For You  

This role is a great opportunity for someone ready to be challenged and take the next steps in their career.   As a Senior Bid & Marketing Coordinator at RPI, you'll also receive:  

• Support from our talented leadership team – you'll play an integral part in shaping the further development of our growing business.
• A hybrid working environment, with high levels of autonomy and flexibility. Work in a way that best suits you
• Ongoing career development and continuous progression opportunities. Upon joining RPI, you'll receive your own tailored Professional Development Plan, as well as a senior mentor to help you reach your next career goals.
• A strong, supportive management team that cares about YOU. We're passionate about what we do, and we're proud to prioritise the development of our staff.
• Access to events, activities and initiatives driven by our popular Social, Health & Wellbeing, and Diversity & Inclusion committees.

Please apply online via the "Apply" button below  

RPI supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage applications from Aboriginal and Torres Strait Islander people, people living with a disability, and people of all ages, sexual orientations, nationalities, backgrounds, and cultures.  

Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.