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Junior Administration Assistant

2 weeks ago

Carrum Downs, Victoria, Australia Melbourne Fencing Specialists Full time $45,000 - $60,000 per year

Exciting new oppurtunity for a Junior Administration Assistant

About Us
Melbourne Fencing Specialists is a family-owned business recognised for its exceptional service and quality craftsmanship. Operating for nearly a decade, we have been finalists fourteen times in the Australian Fencing Awards, winning the Commercial Sector category in 2022 and recently secured the Local Business Awards for Trades in 2024. With our rapid growth and expansion, we're seeking an enthusiastic Junior Administration Assistant to join our dynamic team.

The Role
We're looking for a proactive and organised individual to join our team in a dynamic role that touches every part of the business. If you thrive in a fast-paced environment, enjoy variety in your day-to-day tasks and have strong communication skills, this could be the perfect fit for you.Your primary responsibilities will include:

General Administration:

  • Answering, monitoring and distributing telephone and mail correspondence

  • Communicating regularly with the director and team to help keep projects on track

  • Ordering materials and supplies for our jobs and factory

  • Providing customers with regular updates on their projects

  • Assisting the director with day-to-day tasks and errands

  • Providing general administrative support

  • Booking in appointments and new quote requests

  • Putting together contracts for customers

  • Regular posts on all social media platforms

About You
To be successful in this role, we're looking for someone with the following skills and attributes:

  • Someone who's Resiliant, organised and can easily multi-task in a fast paced environment

  • Fast learner with computer skills

  • Confident communication skills — in person, on the phone, and over email

  • Organised and proactive attitude towards the tasks at hand

  • Take pride in your work and pay attention to the little details

  • Reliable, dedicated and a team player.

Essential Skills:

  • Previous admin experience

  • Confident phone manner

  • Strong communication skills (written and verbal)

  • Excellent organisational and attention-to-detail capabilities

  • Proficiency in Microsoft Office programs (Excel, Word) and Internet use

  • A quick learner with a can-do attitude

  • Ability to work under pressure, independently, and as part of a team

Desirable Skills:

  • Previous scheduling and invetory experience

  • Experience with ServiceM8 scheduling program

  • Knowledge of the fencing industry

  • Familiarity with social media platforms like Facebook and Instagram

  • Digital marketing experience (bonus but not essential)

Requirements:

  • Must have a current driver's license and own vehicle

What We Offer:

  • Competitive salary

  • Casual with oppurtunity to become full time within a growing company

  • Dog friendly environment

  • Great oppurtunity to begin your administration career

  • 8am to 4pm Monday to Thursday, 3pm finish on fridays

  • Supportive and inclusive work environment

  • Your very own office

  • Opportunities for growth and development

Employer questions

Your application will include the following questions:

Do you have experience in administration?

Which of the following Microsoft Office products are you experienced with?

How many years' experience do you have as an office administrator?

Do you have customer service experience?