Admin Level 3

Employment Type: Permanent Part Time

Position Classification: Admin Off Lvl 3

Remuneration: full time equivalent base salary range (excludes super, leave loading and salary packaging)

Hours Per Week: 24 (desired days of work are every Tuesdays, Wednesdays, and Fridays during business hours)

Requisition ID: REQ603004

Location: Westmead

Applications close: Midnight on 15 September 2025

Sydney Children's Hospitals Network is the largest paediatric health care entity in Australia. We care for thousands of children each year in our hospitals and in their homes — with one purpose in mind — to help young people live their healthiest lives.

Click here to learn more about our Network

What you'll be doing

• To provide Secretarial and Administrative services to the Department of surgery.
• This includes assisting the team in their clinical roles e.g. scheduling appointments, transcription typing of clinical letters, answering and responding to telephone enquiries, managing referrals, processing invoices, bulk billing, updating and maintaining patient information via databases, coordinating clinics through the patient scheduling system, as well as organising patients files that are required for the medical teams.
• Exercising initiative in the application of established day to day work practices and procedures in the Department such as prioritizing workload and ensuring tasks are met within a timely manner.

About You

We're looking for someone who:

• Has experience of at least 2 years administration working experience within a medical environment.
• Demonstrates excellent communication, interpersonal skills and organisational skills, with internal and.external stakeholders
• Values prioritisation of workload and ensure all tasks are completed in a timely manner

How to Apply

Click 'Apply Online' and submit your application including:

• A resume detailing relevant knowledge, skills and experience (maximum 5 pages)
• Answers to the selection criteria in the Position Description

Additional Benefits (for eligible employees)

• Salary packaging for tax savings
• Meal entertainment savings
• Accrued Day Off (ADO) for Full Time employees
• Access to the Employee Assistance Program (EAP)
• Fitness Passport
• Flexible Work Practice Opportunities

Need more information?

3) Learn more about The Sydney Children's Hospitals Network

4) Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application

5) Find us on Facebook, Instagram, LinkedIn and YouTube.

Child Safe Standards

SCHN is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health's commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

Additional Information

• Applicants will be assessed against the essential criteria in Position Description. Please ensure that you review this document to understand the full requirements of the role.
• NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs.
• SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers.
• Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing. Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

Eligibility List

• An eligibility list may be created for future permanent part time and temporary part time vacancies.

Further Contacts and Support

Please contact Diane Sultana on if you have any questions about this role.

We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children's Hospitals Network. For Aboriginal candidates who would like to talk to SCHN's Aboriginal Workforce Consultant, please contact Wayne Dargan on

Please let know if you require any adjustments to the recruitment process so we can support you to present your best self.

For technical support please contact the customer services team on