Administration & Operations Coordinator

18 hours ago

North Stradbroke Island Queensland, Australia Mazzoni Plant Hire Full time $45,000 - $65,000 per year

About the Role

This role is perfect for someone who enjoys keeping things running smoothly — managing paperwork, systems, staff logistics, and compliance with confidence and care.

Every day is different — from managing emails, dockets, and assets to supporting new staff inductions and coordinating field operations. You'll be the central point that keeps communication clear and the business organised.


Key Responsibilities

  • Attend weekly team meetings and daily check-ins where required.
  • Maintain administrative systems and filing — OneDrive, job folders, and physical records.
  • Support management with day-to-day office coordination, calls, messages, and scheduling.
  • Manage and monitor emails, dockets, receipts, and job documentation.
  • Oversee asset management — vehicles, machinery, tools, and COI inspections.
  • Coordinate maintenance, registrations, and renewals.
  • Maintain accurate records for PPE, uniforms, and supplies.
  • Assist with ISO auditing, compliance, and WHS documentation.
  • Support new employee inductions, training records, and safety protocols.
  • Liaise with contractors, clients, and site teams to ensure smooth job flow.
  • Archive completed jobs and employee records for future reference.

What You'll Bring

You're the type of person who takes pride in being the backbone of a busy operation — detail-focused, dependable, and confident juggling a range of admin and coordination tasks.

You'll thrive in this role if you have:

  • Strong administration or office coordination experience (construction, trades, or plant hire preferred).
  • Excellent communication and time management skills.
  • Solid computer skills — Microsoft 365, OneDrive, Excel, and email systems.
  • A proactive mindset — you see what needs doing and make it happen.
  • Ability to work both independently and as part of a team.
  • A positive, practical attitude and willingness to support where needed.

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