Hotels Project Coordinator

7 days ago

Hamilton Island Queensland, Australia Hamilton Island Full time $60,000 - $90,000 per year

Hamilton Island is seeking a
Hotels Project Coordinator and Executive Support
professional to work closely with the
General Manager – Hotels & Resorts
, supporting key operational projects, communications, and business initiatives across our portfolio.

This dynamic role blends administration, analysis, and project coordination – ideal for someone who loves variety, values collaboration, and takes pride in delivering results that make a difference.

Whether you live on island or commute daily by ferry from Airlie Beach, you'll be part of a team that shapes guest experiences and drives continuous improvement across our world-class hotels and resorts.

Why you'll love working with us

  • Be part of something special – support senior leadership and contribute to strategic projects that enhance guest experience and operational excellence
  • Grow and develop – gain exposure across all areas of hotel operations, leadership, and project management
  • Live in paradise – enjoy island living or an easy daily ferry commute from Airlie Beach
  • Enjoy incredible benefits – subsidised accommodation (for on-island residents), discounts on dining, island activities, health and travel insurance, and Family & Friends rates

Where you'll make an impact

  • Coordinate divisional projects and act as the key liaison between departments to ensure initiatives are scoped, resourced, and delivered on time and within budget
  • Support the General Manager – Hotels & Resorts with reporting, meeting coordination, communications, and stakeholder engagement
  • Analyse operational and financial reports to provide insights and recommendations that drive performance improvements
  • Develop communication plans, monitor risks, and facilitate post-project reviews to embed continuous improvement
  • Manage administrative functions including purchase orders, invoices, and credit card reconciliations
  • Uphold high standards of compliance, confidentiality, and professionalism across all divisional operations

What we're looking for

You're a proactive, adaptable professional who thrives on structure, problem-solving, and supporting others' success. You'll bring initiative, attention to detail, and the confidence to work independently while contributing to a collaborative and high-performing team.

To be successful, you'll need:

  • 3+ years' experience in an independent administrative or project coordination role
  • Tertiary qualifications in Hospitality, Business, or Project Management
  • Exceptional communication, analytical and stakeholder management skills
  • Strong proficiency in Microsoft Office and an eye for continuous improvement

About Hamilton Island

Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.

Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders – make your next career move one to remember. Apply now

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