Hotels Project Coordinator

4 hours ago

Hamilton Island Queensland, Australia Hamilton Island Full time $60,000 - $90,000 per year

Hamilton Island is seeking a
Hotels Project Coordinator and Executive Support
professional to work closely with the
General Manager – Hotels & Resorts
, supporting key operational projects, communications, and business initiatives across our portfolio.

This dynamic role blends administration, analysis, and project coordination – ideal for someone who loves variety, values collaboration, and takes pride in delivering results that make a difference.

Whether you live on island or commute daily by ferry from Airlie Beach, you'll be part of a team that shapes guest experiences and drives continuous improvement across our world-class hotels and resorts.

Why you'll love working with us

  • Be part of something special – support senior leadership and contribute to strategic projects that enhance guest experience and operational excellence
  • Grow and develop – gain exposure across all areas of hotel operations, leadership, and project management
  • Live in paradise – enjoy island living or an easy daily ferry commute from Airlie Beach
  • Enjoy incredible benefits – subsidised accommodation (for on-island residents), discounts on dining, island activities, health and travel insurance, and Family & Friends rates

Where you'll make an impact

  • Coordinate divisional projects and act as the key liaison between departments to ensure initiatives are scoped, resourced, and delivered on time and within budget
  • Support the General Manager – Hotels & Resorts with reporting, meeting coordination, communications, and stakeholder engagement
  • Analyse operational and financial reports to provide insights and recommendations that drive performance improvements
  • Develop communication plans, monitor risks, and facilitate post-project reviews to embed continuous improvement
  • Manage administrative functions including purchase orders, invoices, and credit card reconciliations
  • Uphold high standards of compliance, confidentiality, and professionalism across all divisional operations

What we're looking for

You're a proactive, adaptable professional who thrives on structure, problem-solving, and supporting others' success. You'll bring initiative, attention to detail, and the confidence to work independently while contributing to a collaborative and high-performing team.

To be successful, you'll need:

  • 3+ years' experience in an independent administrative or project coordination role
  • Tertiary qualifications in Hospitality, Business, or Project Management
  • Exceptional communication, analytical and stakeholder management skills
  • Strong proficiency in Microsoft Office and an eye for continuous improvement

About Hamilton Island

Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.

Every team member plays a role in shaping those experiences – making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders – make your next career move one to remember. Apply now

  • venue manager – the grand hotel

    2 days ago

    Gladstone, Queensland, Australia KPAT Hotels Full time $90,000 - $120,000 per year

    Full time role | Career-defining leadership opportunityA rare and career-defining opportunity is available for an experienced and commercially minded Venue Manager to lead the reopening and transformation of The Grand Hotel, a new landmark venue within the KPAT Hotels portfolio.This role offers the best of both worlds: you'll manage the existing venue...

  • Project Coordinator

    7 hours ago

    Hamilton, Victoria, Australia South West TAFE Full time $80,000 - $120,000 per year

    Full-time 38 hours per week, Fixed-Term Contract till October 2027Hamilton Campus$91,124 per annum, plus superannuationThe Project Coordinator will support the Capital and Minor Works Department to deliver a number of capital and maintenance initiatives at the Hamilton Campus under a new and exciting project. Responsibilities include project leadership,...

  • Conference and Events Coordinator

    2 weeks ago

    Wangetti, Queensland, Australia Oaks Hotels, Resorts & Suites Full time $60,000 - $90,000 per year

    Company DescriptionMinor Hotels is one of Australasia's largest accommodation providers, managing over 70 properties in the region and a global portfolio of 560 properties across more than 58 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the...

  • Senior Submissions Coordinator

    2 weeks ago

    Hamilton, Queensland, Australia Empower Management Full time $80,000 - $120,000 per year

    Senior Submissions Coordinator | Civil EngineeringAutonomy to be creative and win the Bids that Shape QueenslandEvery winning project starts with a story — one that captures imagination, demonstrates capability, and earns trust. In this role, you'll be the person who helps tell that story.About the OpportunityAs a Senior Submissions Coordinator, you'll be...

  • Project coordinator

    4 days ago

    Archerfield, Queensland, Australia RFDesign Full time $60,000 - $90,000 per year

    About RFDesignRFDesign is a leading Australian electronics design and manufacturing company based in Brisbane. We specialize in cutting-edge embedded systems, advanced radio frequency (RF) solutions, high-performance antennas, and innovative technology for Unmanned Aerial Vehicles (UAVs) and drones.At RFDesign, we pride ourselves on expanding the boundaries...

  • Project Coordinator

    1 week ago

    Garden Island, Australia Icon Full time

    Build a long-term career with Barpa - Australia's largest Indigenous Construction company - Help us continue to build outstanding projects. Barpa Pty Ltd is a majority Indigenous owned commercial construction company. The core of our business is the construction of technical and complex facilities, which incorporate innovative design. Many of these...

  • Activities & Marine Coordinator - InterContinental Hayman

    9 hours ago

    Hayman Island QLD, Australia IHG Hotels & Resorts Full time $60,000 - $80,000 per year

    About UsIHG Hotels & Resorts is one of the world's leading hotel companies with around 350,000 colleagues working across more than 100 countries. As part of the IHG team, our people help our guests create amazing memories and deliver our purpose of providing True Hospitality for Good. The InterContinental Hayman Great Barrier Reef will immerse you in the...

  • Project Coordinator

    1 week ago

    Gladstone, Queensland, Australia Gladstone Ports Corporation Ltd Full time $80,000 - $120,000 per year

    PROJECT COORDINATORJoin Our Team as a Project CoordinatorDepartment:Technical Services, Asset Management & Project ServicesReports to:Engineering SuperintendentAre you a project delivery professional passionate about engineering, safety, and high-performance asset management? We're looking for motivatedProject Coordinatorsto lead and support the delivery of...

  • Project Administrator

    1 week ago

    Palm Island, Queensland, Australia Palm Island Aboriginal Shire Council Full time $60,000 - $90,000 per year

    Project Administrator – Palm Island Aboriginal Shire CouncilFull-time, Fixed Term | Palm Island, QLDAre you ready to make a real difference in one of Queensland's most unique and rewarding communities?Palm Island Aboriginal Shire Council is seeking an experienced Project Administrator to support the successful delivery of our capital works and...

  • Project Coordinator

    4 hours ago

    Brisbane, Queensland , Australia Energy Bay Funds Management Pty Full time $80,000 - $120,000 per year

    About Energy BayEnergy Bay is rapidly expanding along the renewable energy value chain and across multiple geographies, with the goal of decarbonising industry. Established in 2016, Energy Bay offers specialised distributed renewable energy solutions to facilitate enterprise customers and property landlords through the energy transition. Founded on the...