Program Delivery Officer

PRIMARY DETAIL- Salary package: $99,161 to $109,457 (HEW 6) plus 17% employer's superannuation contribution and annual leave loading.
- Full-time, continuing role
- Based at Macquarie University, Wallumattagal Campus, North Ryde

The Role

The Program Delivery Officer provides essential administrative and logistical support to ensure the smooth execution and timely completion of projects.

This role will focus on areas such as career and leadership development, global education and exchange, lifelong learning, and work-integrated education, both locally and internationally, this role involves providing a full suite of administration and support, including facilitating communication, manage documentation, and assist with scheduling and reporting.

Some of your key responsibilities include:

• Provide comprehensive administrative support to the Director, Graduate Futures,  to ensure efficient and effective operation of projects.

• Preparation and maintenance of project-related documents and  reports including managing the project calendar, ensuring key academic and administrative milestones and deadlines are tracked. 

• Maintain accurate and up-to-date project records and documentation in compliance with university policies. Prepare regular status reports and updates for project stakeholders, including faculty committees and administrators

• Track project progress and highlight any issues or delays. Assist in the organisation of project reviews, evaluations, and feedback sessions with stakeholders. 

• Handle logistical aspects related to the smooth execution of Graduate Futures programs, coordinating with partners and managing schedules and resources effectively. Ensure all logistical arrangements are in place to facilitate a seamless learning experience for all participants. 

• Ensuring all Graduate Futures programs meet quality standards and adherence to University policies and regulatory obligations. Regularly contribute to the review of program compliance, focusing on areas such as risk management and student safety.  

To Apply

To apply for this position, please apply online by submitting your CV and a separate cover letter (no more than 2 pages) that demonstrates how you meet the following selection criteria:

• A tertiary qualification in a relevant area that supports the facilitation and coordination of educational projects and programs

• Demonstrated capability to effectively facilitate educational projects, incorporating administrative responsibilities and stakeholder engagement.  Excellent written and verbal communication skills, suitable for liaising with academic and professional staff.

• Experience in handling the logistical aspects of program delivery, including coordinating resources and managing schedules to ensure the smooth execution of programs and projects.

• Demonstrated experience in working with external partner organisations, coordinating efforts to deliver integrated and comprehensive educational experiences. 

Role-specific Enquiries: Kate Maitland - Manager, Enterprise and Employability
• Graduate Futures -

Applications Close: Thursday 2nd of October 2025 at 11:59pm (AEST)

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.

Why work at Macquarie  

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.    

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre.  Not only are we close, take a look at our benefits on offer:    

• 17% Superannuation    

• Subsidised onsite parking options   

• Flexible working options   

• Training and professional development   

• Onsite childcare facilities   

• Discounted health insurance (Medibank)   

• Onsite vacation care   

• Employee Assistance Program   

• Subsidised membership at the Sport & Aquatic Centre  

• Onsite GP, imaging & physio clinics  

If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

02/10/2025 11:59 PM

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A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.

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