Clinical School Officer

PRIMARY DETAIL- Salary package: $99,161 to $109,457 (HEW 6) plus 17% employer's superannuation contribution and annual leave loading.
- Full-time, continuing role
- Based at Macquarie University, Wallumattagal Campus, North Ryde and Ryde Hospital

The Role

To coordinate and deliver operational and administrative support for students on placement in Hospitals and Clinical Schools.

In this role, you will coordinate and deliver high-level operational and administrative support to the Clinical Schools and their activities. You will provide advice and support to the Head of Clinical School across a broad range of university policies, procedures, and business processes, as well as guidance to students and clinical educators during placements, escalating issues where appropriate.

You will take the lead in developing and implementing student orientation and induction programs in consultation with school leadership, and work closely with Curriculum and Discipline Leads, as well as hospital and university staff, to ensure students' progress through rotations aligns with curriculum requirements. Additionally, you will be responsible for coordinating student clinical assessments in line with course requirements and relevant university policies.

Some of your key responsibilities will include:

• In collaboration with the Clinical Leads, provide high level support for the coordination of clinical teaching and ensuring appropriate and safe clinical experience hours are maintained.

• Work with relevant hospital staff to coordinate teaching spaces, student support facilities, and teaching materials are prepared, maintained and available for staff and students.

• Evaluate, monitor and provide feedback on student progress while on placement and escalate any areas of concern.

• Provide regular updates to the Course/Education support team lead/Education Services Delivery Manager on student activities to inform planning of clinical placement experiences.

• Maintain relationships with key internal and external stakeholders

• Contribute to the development and implementation of improvements to administrative systems, processes and procedures.

• Work collaboratively with other areas of the University (such as the Shared Services Centre) to identify and implement opportunities for students and improvements to processes and procedures with a focus on continuous improvement to enhance and streamline the student experience.

• Provide support to the relevant Faculty committees as required.

• Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.

• Perform any other duties as required and appropriate for this classification

About You

You are a productive and highly organised professional, ideally with a background in health, education or clinical administration. Your strong communication skills and attention to detail enable you to effectively support students and staff in a dynamic teaching environment. You thrive on collaboration, building productive relationships with a diverse range of stakeholders and continuously seek opportunities to improve systems and processes. With a solid understanding of policy and procedure, you're confident in providing advice, managing competing priorities and contributing to a positive student experience.

About Us

The Faculty of Medicine, Health and Human Sciences (FMHHS) is ambitiously pushing the boundaries of progressive thinking and challenging what's possible to solve some of the big issues of our time, both nationally and on a global scale.

We have active research programs in diverse areas including neuroscience, innovations in healthcare systems, emotional health, expertise, multilingualism, language acquisition in children, and speech and hearing. Our current education suite includes courses in clinical science, physiotherapy, chiropractic, medicine, public health, psychology, exercise science, linguistics, audiology, and speech pathology. We are part of MQ Health, an integrated academic health sciences enterprise that incorporates Macquarie University Hospital and more than 25 specialty clinics, and that offers an opportunity to integrate clinical research with clinical care.

To Apply

To apply for this position, please apply online by submitting your CV and a separate cover letter (no more than 2 pages) that demonstrates how you meet the following selection criteria:

• Tertiary qualifications in a relevant field and/or extensive relevant experience in health administration, clinical services or education administration

• Experience in interpreting and providing advice and information across a range of education policies (preferably in a placement/clinical school setting)

• Experience in providing data analysis and high- quality administrative support including annual planning documentation and project plans, with excellent attention to detail

• Time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines with minimal supervision.

• Experience in identifying, developing and implementing administrative process improvement initiatives

• Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders, with experience working with clinicians, staff, students and academic leadership in clinical settings.

Role-specific Enquiries: Chiara Suarez - Work Integrated Learning Team Leader - FMHHS -

Applications Close: Sunday 5th of October at 11:59pm (AEST)

Why work at Macquarie  

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.    

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre.  Not only are we close, take a look at our benefits on offer:    

• 17% Superannuation    

• Subsidised onsite parking options   

• Flexible working options   

• Training and professional development   

• Onsite childcare facilities   

• Discounted health insurance (Medibank)   

• Onsite vacation care   

• Employee Assistance Program   

• Subsidised membership at the Sport & Aquatic Centre  

• Onsite GP, imaging & physio clinics  ​

If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

05/10/2025 11:59 PM

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A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.

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