Senior Administration Officer

Provide full administrative support to Chief Executive Officer or delegate, including administration and coordination for Cancer Council NT's various events, fundraising campaigns and programs.

Purpose:

• Implement events, projects and fundraising programs – providing full administrative support to the events and fundraising division under the direction of the CEO or delegate.

Key responsibilities:

• Coordinate and implement events and projects including liaison with all key stakeholders.
• Provide daily support, including liaising, and booking of all components required for the successful delivery of projects, events and program initiatives.
• Maintain and create social media marketing with regular social media posts as directed and approved by the Chief Executive Officer (or delegate).
• Create and implement marketing materials as required in line with marketing events and program initiatives utilizing graphic design IT platforms.
• Provide a friendly first contact for clients, key stakeholders, and the public.
• Provide timely response to stakeholder enquiries via phone or email.
• Attend to administrative duties including the accurate reporting and accounting for all CCNT related activity into the records management database, including providing accurate recording for income and expenditure as required.
• Maintain relevant resources material as directed including disseminating information to appropriate agencies, community groups and other key stakeholders.
• Support donor communications as directed by CEO (or delegate).
• Maintain relevant stock registers, participate in the stock-take audit of support related stock in line with CCNT requirements and yearly Financial Audit processes when required.
• Participate in nominated Cancer Council Australia Committee's when required and ensure dissemination of information.
• Maintain effective communication between Darwin office and the regional offices, assisting regional staff as required.
• Other duties as directed by the CEO (or delegate).

KEY SELECTION CRITERIA

Knowledge and Skills

• A confident self-starter who demonstrates initiative, a solution-orientated approach, and ability to learn new skills.
• High level of communication skills both verbal and written, along with the ability to work unsupervised and with excellent time management skills.
• Exceptional organizational skills, with attention to detail and the ability to prioritise work and perform daily tasks efficiently and within deadlines.
• Ability to work across multiple events & projects at the same time.
• Advanced Microsoft Office skills in Word, Excel, PowerPoint, Outlook, with demonstrated experience in data collection, input and reporting using database applications.
• Sound stakeholder engagement and demonstrated experience in customer service and conflict resolution

Essential

• Experience working with social media platforms e.g., Facebook, Twitter etc.
• Experience working in graphic design applications e.g., Canva, In-Design etc.
• Advanced administrative experience and exceptional communication skills.
• NT Drivers License (without restrictions)

Highly Desirable

• Qualifications in graphic design and or minimum two years working in the field of marketing & branding.
• Experience in working with clients in a health care environment
• Experience in working with volunteers.

Personal Attributes:

• Highly motivated, honest, mature person with a proactive work ethic.
• Highly developed interpersonal skills.
• High degree of creativity and flexibility in working across a broad range of issues within a team environment.
• Collaborative working style and a demonstrated ability to work independently.

• Exceptional organizational skills with attention to detail.

• Demonstrated personal commitment to a healthy lifestyle.

This role will provide you with challenges and accountability whilst working in a supportive and friendly environment. This position requires the setup of events including install and pack down of marquee's and displays, so physical fitness is a pre-requisite requirement.

There will be evening & weekend work and may be intrastate and interstate travel with this position.

Employment with CCNT is subject to completion of a Criminal History Check and all staff must be eligible to hold an Ochre Card. All CCNT Staff are fully COVID vaccinated. CCNT provides a SMOKEFREE workplace.