Office & Facilities Administrator

2 weeks ago

Perth, Western Australia TRS - Public Sector Full time $63,000 - $84,000 per year

Office & Facilities Administrator - National Energy & Utilities Provider

  • Location: Jandakot WA
  • Pay Rate: $35 - $40 per hour + Super
  • Assignment Duration: Anticipated until 1 September 2026 with potential to extend
  • Hours: Monday - Friday,

An exciting opportunity is available for an experienced and proactive Office & Facilities Administrator to join a supportive and professional team based in Jandakot WA. This is a key support role within the office of a large national energy and utilities provider, where you'll ensure the smooth day-to-day operation of the office and provide hands-on facilities support.

Reporting to the Building Manager (based interstate), you'll enjoy autonomy, flexibility, and the opportunity to make a real impact on the day-to-day functioning of a busy workplace.

Key Responsibilities

Office Administration

  • Be the friendly first point of contact for all visitors and calls
  • Manage incoming/outgoing mail, couriers, and PO Box collection
  • Maintain office supplies and ensure stock levels meet company guidelines
  • Provide general administrative support including preparing reports, maintaining records, and assisting with meeting room bookings
  • Coordinate daily administrative tasks and ad-hoc team support
  • Raise shopping carts and post invoices in SAP (training provided)

Facilities Coordination

  • Ensure the office space is tidy, functional, and well-presented
  • Coordinate repairs and maintenance with vendors/contractors
  • Manage equipment servicing and general upkeep
  • Facilitate onboarding and inductions for new staff including pass allocation
  • Assist with travel and accommodation bookings
  • Coordinate servicing and maintenance of the EV vehicle, including occasional drop-offs to the mechanic

What You'll Bring

  • Experience in an office or facilities coordination role
  • Strong organisational and time management skills
  • Friendly, professional communication style
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Ability to manage multiple tasks and priorities with confidence
  • Flexible, proactive and a strong team player
  • Willingness to adapt to changing needs and support others as required

If you have relevant skills & experience, please submit your latest CV in Word format.

  • Facility Administration Officer

    2 weeks ago

    Perth, Western Australia beBeeAdministrative Full time $77,500 - $95,500

    Administrative Officer - Facility ServicesWe are seeking a highly skilled and organized individual to manage all administrative work and assist with the facility services helpdesk ticket system.About You:Proven ability in administrative tasks with high accuracy and attention to detailMultitasking skills with the capacity to meet competing deadlinesExcellent...

  • Facility Administrator

    1 week ago

    Perth, Western Australia beBeeAdministrative Full time $60,000 - $75,000

    Administration Officer RoleA key role exists within our facility for an Administration Officer to provide a professional and welcoming reception experience.The successful candidate will work 2 days per week, ensuring the efficient operation of administrative functions.The ideal candidate will possess strong organizational skills, attention to detail, and...

  • Facilities Administrator

    2 weeks ago

    Perth, Western Australia Sodexo Full time

    Company DescriptionDo you have experience in facilities management platforms and are looking for your next career opportunity?**Job Description**:Based on our client site and reporting into Sodexo's National Account Manager, the role of Facilities Administrator will support the commercial administration of our contract. You will assist in the accurate and...

  • Administrative Care Professional

    2 weeks ago

    Perth, Western Australia beBeeCare Administrator Part time $54,500 - $86,500

    Unlock a new career adventure in aged care with this exciting opportunity.Join a vibrant community driven by vision, passion and hard work. We make life better for thousands, including yours. As a business administrator you will be at the heart of it all, making a difference to our residents and their families.The elegant care home is set in a beachside...

  • Facility Administrator

    2 weeks ago

    Perth, Western Australia Cushman & Wakefield Full time

    **Job Title**Facility Administrator**Job Description Summary**The Facilities Administrator provides critical administrative and coordination support to the Facilities Management team to ensure seamless day-to-day operation of building services and compliance activities. This role acts as a key interface between service providers, internal stakeholders, and...

  • Administration Officer

    6 days ago

    Perth, Western Australia Aegis Aged Care Group Full time

    Relief Administration Officers (A0)North of the River Coverage(Alkimos/Mindarie/Ellenbrook/Kingsley/Bassendean)**About the Role**Exciting full-time opportunities has arisen for experienced and enthusiastic Administration Officers to join the Aegis Relief AO team. This challenging role will see you covering leave absences across all Aegis Facilities but...

  • Administration Officer

    6 days ago

    Perth, Western Australia Aegis Aged Care Full time

    Relief Administration Officers (A0)North of the River Coverage(Alkimos/Mindarie/Ellenbrook/Kingsley/Bassendean)**About the Role**Exciting full-time opportunities has arisen for experienced and enthusiastic Administration Officers to join the Aegis Relief AO team. This challenging role will see you covering leave absences across all Aegis Facilities but...

  • Facilities & Administration Coordinator, Perth

    2 weeks ago

    Perth, Western Australia Clifford Chance Full time

    Job DescriptionWe expect you to aspire to deliver the highest standards of customer care to your colleagues, fee earning and otherwise. You will strive to make every interaction with your area of service as easy as possible, proactively anticipating requirements, suggesting solutions and removing friction, wherever it arises. You will take personal...

  • Facilities Officer

    1 week ago

    Perth, Western Australia Hays Full time

    Seeking an experienced Facilities Officer to join a state government team from mid-March**Your new company**A government organisation based in Perth CBD, are seeking an experienced Facilities Officer to oversee and manage the department's facilities and building maintenance schedules and activities. For this role you will be predominantly based in Perth CBD,...

  • Administration Coordinator

    2 weeks ago

    Perth, Western Australia Hays | Office Support Full time $75,000 per year

    HAYS are currently working with a respected organisation in the energy and infrastructure sector who are seeking their next Administration Coordinator. This is a permanent, full-time role based in the Perth CBD, paying up to $75k + superannuation, depending on experience.Your new role As the Administration Coordinator, you will be the central support across...