Pre-Contracts Administrator

3 days ago

Melbourne, Victoria, Australia Service Stream Full time $104,000 - $130,878 per year
Primary LocationVIC - Melbourne - 655 Collins St Job Description SummaryAn exciting opportunity has arisen for a Bid Coordinator to join Service Stream in our Melbourne office About the Role

Service Stream's Utilities division is seeking a Pre-Contracts Administrator to play a central role in supporting and administering our tendering and pre-contracts activities. This is an exciting opportunity to join a growing company where your organisational, presentation and stakeholder management skills will make a real impact.

Nature of position: Permanent, Full Time

Location: Melbourne, Vic

Reporting Line:     Estimating and Proposals Manager – Utilities

Bids & Proposals Administration

  • Provide administrative support to the Pre-Contracts team and administer EOI and tender processes.
  • Prepare, format and quality-check tender documentation, proposals and presentations.
  • Manage the document management system, response templates and Pre-Contracts governance process.
  • Develop engaging, professional PowerPoint presentations for client-facing and internal use.

Business Development / Bid Library

  • Maintain and enhance the Utilities Bid Library with up-to-date company information, certifications, and financial records.
  • Monitor tender notification portals and shared mailboxes to identify new opportunities.
  • Administer the opportunity tracking system, ensuring accurate records and timely approvals.
  • Assist with preparing monthly reports on pre-contracts activities for executive and board-level review.

About You

We are looking for an individual with:

  • Exceptional Microsoft 365 skills (Word, Excel, SharePoint, Teams, and especially PowerPoint).
  • Excellent time management skills, able to juggle multiple priorities and deadlines.
  • Strong interpersonal skills with the ability to work confidently with internal teams and external stakeholders.

About Us

Service Stream is an ASX-listed business that develops and operates Australia's essential service networks across telecommunications, utilities, transport, defence, and social infrastructure. We design, construct, and maintain critical infrastructure, providing end-to-end solutions for blue-chip clients nationwide.

We are proud to foster a diverse, inclusive workplace and encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, LGBTQI individuals, and other underrepresented groups. As a signatory to the Veterans Employment Commitment, we also welcome applications from ex-ADF members and their partners.

Please note: Service Stream does not accept unsolicited resume referrals from external recruitment or labour hire companies.

DepartmentAdministrationHow to Apply

If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.

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