Client And Office Services Liaison

5 days ago

Melbourne, Victoria, Australia FB Rice Full time $60,000 - $90,000 per year

Client and Office Services Liaison – Job Share

  • Join a supportive and collaborative team
  • Join one of Australia's leading Intellectual Property firms
  • Two permanent part-time positions

The Client and Office Services Liaison is the key person ensuring the smooth operation of administrative functions and the effective delivery of client services.  This role primarily serves as the first point of contact at our Melbourne office, providing professional and high-quality front-line representation of FB Rice and managing incoming calls and emails.

This position operates within a job-share arrangement. Both successful candidates will be required to work onsite at our Melbourne office.

Daily responsibilities include

  • Creating a professional and welcoming experience for all employees, clients and visitors, including greeting, assisting and offering refreshments, as required.
  • Ensuring all facilities are kept in a clean, tidy and replenished state.
  • Effectively managing incoming emails and calls to reception in an efficient and helpful manner.
  • Distributing internal mail, deliver outgoing mail to the Post Office and file, photocopy and scan documents as required.
  • Providing event coordination support for external and internal events.
  • Proving general administration duties with a proactive approach to improving our front of house systems and processes.

What we are seeking

To be successful in this role it is a requirement that you have:

  • Proficiency and experience with the Microsoft Office Suite (Word, Outlook and Excel).
  • Accurate and timely data entry skills.
  • Proven organisational and time management skills.
  • Excellent customer service skills.
  • Strong communication skills (both verbal and written).
  • Excellent time management including the ability to prioritise conflicting tasks.

Preferred, but not essential:

  • Experience in a professional services office.

Culture and Benefits

Join our inclusive and people-focussed culture. At FB Rice, you'll thrive in a continuous learning environment, fostering career growth.

Our team strives to provide the best patent and trademark services in Australia. We aim to be a great place to work, offering excellent employee benefits including:

  • Reward and recognition program that recognises individual and team performance.
  • A Social Club which provides a wide range of activities throughout the year.
  • Health and Wellbeing program including access to our Employee Assistance Program (EAP).

Working at FB Rice

Join a top-tier intellectual property firm recognised for its client experience and expertise. FB Rice serves a wide range of loyal local and international clients.

As a privately-owned firm dedicated to remaining partner-owned, we offer various employee benefits. You will have access to all team members, including partners, for career guidance and have the opportunity to participate in our mentoring program to grow personally and professionally.

How to Apply

Please submit your cover letter and CV by clicking "Apply Now".

To be eligible for this position, you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential.

Only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace, and encourages any interested candidates with the above-mentioned technical background and professional skills to apply. Please read our Inclusion and Diversity Statement on the FB Rice website

  • Client Liaison

    1 week ago

    Melbourne, Victoria, Australia Counting Clouds PTY LTD Full time $80,000 - $120,000 per year

    About the role This full-time Client Liaison | Senior Bookkeeper | Xero role at Counting Clouds PTY LTD' based in Fitzroy North, VIC, provides an excellent opportunity for an experienced bookkeeper to join a dynamic accounting firm. As a key member of the team, you will be responsible for providing high-quality bookkeeping and client liaison services to our...

  • Customer Service Liaison Officer

    1 week ago

    Melbourne, Victoria, Australia Armstrong Flooring Full time $60,000 - $80,000 per year

    Customer Service Liaison OfficerPermanent Full Time Position - Immediate startFantastic work culture and opportunities for professional growthMonday – Friday normal business hoursArmstrong Flooring are looking for enthusiastic, positive and customer focused individuals to join our Customer Support team. The role may suit either an experienced customer...

  • Customer Liaison Officer

    1 week ago

    Melbourne, Victoria, Australia Australian smile group Full time $60,000 - $80,000 per year

    About Us :Australian Smile Group brings the best and most trusted mobile dental services directly to you. We provide the most trusted and affordable mobile dental care facilities right to your school, childcare facility or aged care facility. We are based in whole Victoria region.About the Role:Are you passionate about improving community health and...

  • Patient Liaison Officer

    1 week ago

    Melbourne, Victoria, Australia Alfred Health Full time $90,000 - $110,000 per year

    Alfred HealthAlfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.Permanent Full Time (1.0 EFT / 80 Hours)Salary Package: HS2 + Superannuation5 Weeks...

  • Patient Liaison Officer

    1 week ago

    Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time $90,000 - $120,000 per year

    Patient Liaison OfficerRoyal Melbourne HospitalPermanent, Full Time (1 EFT)Grade 2 (HS2) + Super + Salary Packaging + Weekend Penalties + Annual Increment5 Weeks Annual Leave, Novated Leasing Options, ADOs & WFH flexibilityWe're seeking a dedicated and results-oriented Patient Liaison Officer (PLO) to join our dynamic team. In this patient facing role, you...

  • Client Services Officer

    1 week ago

    Melbourne City Centre, Victoria, Australia Court Services Victoria Full time $60,000 - $100,000 per year

    Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative...

  • Senior Departmental Liaison Officer

    5 days ago

    Melbourne, Victoria, Australia Department of Transport and Planning Full time $90,000 - $120,000 per year

    Title: Senior Departmental Liaison OfficerRequisition ID: 8421Work Type: Fixed Term Full TimeFixed Term Period: End date 22/09/2026Location: Melbourne - CBDDate Posted: 12 Sept 2025About UsWe create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the...

  • Cultural Liaison Officer

    1 week ago

    Melbourne, Victoria, Australia Zoos Victoria Full time $60,000 - $80,000 per year

    Based at Werribee Open Range ZooPart Time Ongoing Position (0.5)Salary - Band 3Zoos Victoria operates four landmark zoos, Healesville Sanctuary, Kyabram Fauna Park, Melbourne Zoo and Werribee Open Range Zoo. Victoria's zoos are made up of passionate, energetic and driven employees committed to fighting wildlife extinction. Every person, from the extensive...

  • Community Liaison Officer

    1 week ago

    Melbourne, Victoria, Australia AUSTRALIAN FEDERAL POLICE Full time $80,000 - $120,000 per year

    Did you know?The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.Working for the...

  • Service Delivery Officer

    4 weeks ago

    Melbourne, Victoria, Australia Australian Taxation Office Full time

    Service Delivery Officer / Debt Collection OfficerJoin to apply for the Service Delivery Officer / Debt Collection Officer role at Australian Taxation OfficeService Delivery Officer / Debt Collection OfficerJoin to apply for the Service Delivery Officer / Debt Collection Officer role at Australian Taxation OfficeGet AI-powered advice on this job and more...