Office Administrator

3 days ago

Maroochydore, Queensland, Australia Iris Full time $60,000 - $80,000 per year

This isn't back office admin – you'll be at the centre of the team, keeping things organised and the work flowing. It's a calm, professional environment where people support each other and appreciate what you bring.

Perks you'll actually use:

  • Early Fridays (a bonus hour off every week).
  • Pool, sauna and tennis court access in the complex.
  • Birthday morning teas, Employee Assistance Program, and "HMW Life" retail discounts.
  • Connect with experts who'll help you with your own financial goals.
  • Genuine career development.

The Role

You will be the glue that keeps a busy professional office running. This is a hands-on administrative position supporting the HMW Group Maroochydore accounting team of seven people. You'll be the steady pair of hands behind the scenes, keeping client information accurate, correspondence timely, and systems humming.

A typical week could include:-

  • Setting up and maintaining client records across multiple software systems.
  • Preparing and lodging ASIC and ATO documentation with precision.
  • Drafting trust distribution minutes and trustee correspondence.
  • Managing financial compilation and invoicing schedules.
  • Maintaining company registers and minutes.
  • Coordinating the HR calendar (anniversaries, birthdays, scheduling reviews).
  • Coordinating social events
  • Supporting billing, debtors, and reporting for senior executives.
  • Checking SMSF status and assembling packs for offshore processing.
  • Day to day office tasks – from greeting clients, making coffee, ordering stationery to having the boardroom set up for meetings.

Salary will be commensurate with your level of experience.

You'll report to your team partner and work closely with the directors, accountants, and administrators with training and remote support provided from the team in the Brisbane office.

About You

You ideally have administration experience in a professional office – accounting, legal, health, or similar – or you might be moving across from a hospitality environment. Either way, you're organised, tech-savvy, confident to embrace software systems like MYOB AE, Xero PM, DocuSign, and Now Infinity. Providing you have a keen eye for accuracy and know what it takes to support busy professionals and keep things running smoothly, we can upskill you in the structured, compliance focused side of professional practice.

HMW values people with a level headed approach, enthusiasm, and most of all - initiative.

Full time working rights and permanent residency of Australia is essential.

About HMW Group

HMW Group is a long-established accounting, financial services, and business advisory firm with offices in Maroochydore and Brisbane. Known for practical, forward-thinking advice and a genuine focus on clients and their financial success, the firm offers real opportunities for growth. Many of the team began in junior roles and have built long-term careers through mentoring and steady development.

You'll work in a bright, spacious Maroochydore with the backing of the wider Brisbane network.

How to apply

All candidates will be respectfully managed and everyone will receive a response.

Please submit your CV via the link. We'd also appreciate a brief cover note (in your own words), to tell us why this role stood out for you.

We're partnering with Susan Leon from Iris Consulting, who will be your first point of contact and guide you through the early stages before you meet with our leadership team.

We thank recruitment agencies for their interest however, HMW Group and Susan Leon do not wish to be contacted regarding this campaign. All enquiries will be directed to Susan Leon.

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