Administration Assistant

Employment Type: 1-year fixed term full time contract

Hours: 76 hours/fortnight

Location: Mercy Health Corporate Office, 2/12 Shelley St, Richmond VIC 3121

Upload with application: Resume & cover letter

Contact: Vinu Nair I

Where there's life, there's Mercy.

Where there's care, there's You.

Through the battles and the breakthroughs, we're there. Where will you be?

For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that's gone before, to grow your impact and gain experience that's hard to find elsewhere. Join us as at Mercy Health and help deliver even greater outcomes for our aged care residents, their families, our communities, and you. At Mercy Health, it's all about taking what we have and making it better. To do that, we need you. Join us at Mercy Health, and help our teams deliver even greater outcomes.

About the opportunity:

We are seeking a highly organised and proactive Administration Assistant to support our Executive General Manager – Residential Aged Care Operations and General Manager – Home Care. This is a pivotal role at the heart of our national healthy ageing portfolio, offering exposure to strategic operations and leadership. You will be also supporting other leaders within the Healthy Ageing division occasionally, as directed by the GM's. You'll be instrumental in ensuring smooth day-to-day administrative operations, enabling our leaders to focus on delivering exceptional care and services to older Australians. This will be a 1-year fixed term, full time role based at our head office in North Richmond, with a view to extension.

You will:

• Provide high-level secretarial and administrative support to senior executives.
• Full diary management for two senior leaders, travel arrangements, and meeting coordination.
• Prepare professional documents including reports, presentations, and correspondence.
• Take accurate meeting minutes and follow up on action items.
• Maintain confidentiality and discretion in handling sensitive information.
• Support divisional projects and initiatives as directed.
• Responsible for organising offsite meetings (small and large), sometime over multiple days
• Assistance with inbox management for 2 leaders
• Process and management of credit card and invoice expenses

What you'll bring:

To thrive in this role, you will have:

• Demonstrated experience assisting senior management to maximise their value to the Organisation
• Understanding of large and complex organisations and organisational cultures.
• Experience working in the Aged Care land scape will be advantageous, not mandatory
• Outstanding administration and organisational skills.
• Advanced skills in Microsoft Office Suite - Word, PowerPoint, Excel, Outlook.
• Highly developed interpersonal, verbal and written communication skills.
• Ability to prepare meeting minutes, correspondence and presentations.
• Exceptional time management and organisational skills.
• Ability to work with sensitive and confidential information exercising the highest degree of discretion.
• Ability to work under pressure whilst managing various tasks.
• Exercise of mature judgement within delegated authority and anticipate issues/concerns.
• A positive and proactive mindset with the ability to use your initiative to anticipate the needs of your managers' and the teams you will be working in

You will also be required to provide evidence of, or in the process of obtaining:

• A valid Police Check and OR NDIS worker screening check.

Ready to help us shape the future of healthcare?

Join us and make a meaningful difference in people's lives - and your career.

Are you ready to apply for this role? Click Apply now

Please contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.

We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture.

We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.

The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We're proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.