Property Acquisitions

This is a Property Acquisitions & Settlements Assistant role with Rising Returns based in Sydney, NSW, AU
== Rising Returns ==
Role Seniority
- junior

More about the Property Acquisitions & Settlements Assistant role at Rising Returns
PROPERTY ACQUISITIONS & SETTLEMENTS ASSISTANT
Location:
Sydney CBD (On-site only)

Employment:
Full-time

Reports to:
Founder and Principal (Mossy)

About Rising Returns
Rising Returns is a fast-growing, AI-enabled property investment buyer's agency focused on helping clients build high-performing property portfolios.

We combine
data, technology, AI, and deep market insights
to acquire high-growth properties across Australia.

We're building the most modern, tech-driven property acquisition experience in the country — and this role is a core part of that ecosystem.

Role Summary
As the
Property Acquisitions & Settlements Assistant
, you support the Buyer's Agent across the entire lifecycle of a deal. From shortlisting and due diligence to contract management and settlement.

You Are The Operational Engine That Ensures

• files are organised
• deadlines are met
• stakeholders are coordinated
• communication is fast
• clients have a seamless experience

This is an
on-site, high-precision, tech-heavy
role for someone who loves organisation, structure, AI tools, and the fast pace of real estate.

Key Responsibilities
Acquisition Support

• Assist with sourcing admin, shortlists, CMA prep, and rental research
• Liaise with selling agents for Contracts of Sale
• Upload and organise property documents and videos
• Manage due diligence checklists and templates
• Use AI tools to speed up research, summarise reports, and organise information

Contract & Condition Management

• Track all contract dates, conditions and milestones
• Coordinate B&P inspections, valuations, insurance, and related tasks
• Ensure files are accurate, named correctly, and stored properly
• Update CRM (GoHighLevel) and Notion in real time

Settlement Coordination

• Liaise with brokers, conveyancers, solicitors and property managers
• Prepare and send pre-settlement checklists
• Organise rental campaigns where needed
• Ensure settlement is on time with no preventable delays

Client & Executive Support

• Prepare documents for strategy and acquisition meetings
• Write professional client emails and updates
• Manage calendar, follow-ups, and task tracking
• General admin support to the Buyer's Agent

About You

• Highly organised, detail-focused, reliable
• Strong written communication
• Tech-savvy and fast with systems
• Comfortable using AI tools for admin efficiency
• Calm under pressure and excellent at managing multiple tasks
• Loves checklists, workflow, and precision
• Interested in real estate, property documentation, and settlement processes

Bonus (not Required)

• Real estate admin or PM/sales admin experience
• Understanding of property contracts, B&P, valuations, or settlements

KPIs

• Zero missed contract dates or milestones
• 100% accurate documentation & CRM updates
• Smooth, on-time settlements
• Fast stakeholder responses (same-day)
• Strong client feedback and smooth deal flow

Salary
$60,000 – $80,000 + super (depending on experience)

How To Apply
Email your resume to

Subject:
"Property Acquisitions & Settlements Assistant — Rising Returns"
Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the Rising Returns team will be there to support your growth.

Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities

• Supporting property acquisition
• Coordinating settlements
• Maintaining client communication

Key Strengths

• Organisational skills
• Communication skills
• Attention to detail
• Real estate experience
• Tech-savviness
• Client management

Why Rising Returns is partnering with Hatch on this role.
Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.
A Final Note: This is a role with Rising Returns not with Hatch.