Administration Assistant

Job Description

Hi there, thanks for stopping by. We're glad to have gotten your attention, but we'll be thrilled when you apply. We're on the hunt for a new member of our team. We're eager to find someone who is passionate about what they do, and is excited for a new journey with our fantastic firm.

About Carbon.

We're not your average professional services firm. Carbon launched in 2014 with the goal to shake up the industry and change the level of service that small and medium business owners received. We combine all the core business services in the one place (from accounting to bookkeeping to finance to insurance and everything in between), bringing together some of the best experts in the industry so our clients can focus on doing more of what they love.

What it means to be a Carbonite.

Our Carbonites are our best asset, and we've grown from a small team of 13 people in a single office in Perth to over 300 Carbonites nationwide, with offices in multiple states. A key element in our plan of world domination is having the best people possible to help us along the way. This is where you come in.  

As our next Carbonite, you'll be joining a team at multiple levels. You'll be part of a team in your office, working with other talented people such as yourself. You'll also be joining our national ranks, meaning you can easily tap into a knowledge base for a tricky question or to bounce ideas off of for the next team activity.

Empowering our Carbonites is a big part of our mission and vision, so we focus on helping our Carbonites learn and grow, developing their careers in the direction that they want to go in.

About the role. 

Our accounting team is on the hunt for an experienced administration assistant to join the team. While we'd love to find someone with previous accounting administration experience, we're absolutely open to hearing from anyone with a strong background in admin.  

No two days will be the same, and you'll be part of a great team who will very much appreciate your hard work. 

Job Requirements

We're looking for someone with:

• Proven experience as an administrative assistant
• Experience gained in an accounting firm (highly desired)
• Strong communication skills
• Well presented, strong relationship management skills
• Ability to maintain confidentiality and handle sensitive information
• A positive and proactive attitude
• Working knowledge of Xero

Job Responsibilities

Your daily activities will include (but aren't limited to):

• Greet clients and answer/direct phone calls.
• Organise beverages and set up for meetings.
• Book and manage calendar appointments.
• Maintain CRM and electronic filing systems.
• Lodge tax returns and ASIC documents.
• Handle ordering, stock control, and petty cash.
• Coordinate staff events and office maintenance.
• Manage daily office tasks and support team members.
• Respond to client and customer inquiries promptly.

You'll be perfect for the role if:

• You love a bit of team banter and activities
• You want to be part of the coolest firm in Australia
• You're keen to join a company that encourage you to define your own career path

Job Benefits

We aspire to create a culture in every office where our people are motivated and supported to achieve their goals. With that in mind, we know what is important to each person will vary, so here are a few things we offer:

• Flexible working arrangements - We are flexible on start/stop times
• Learning and development opportunities driven by you: Want to focus your skills in a certain area, or explore something new with training? Great, let's do it. We have internal and external training options.
• Social activities to suit different people: Regular team events, office events, community giveback opportunities, etc. etc.
• And, of course, we also offer some great benefits like discounts, cashbacks, rewards, and initiatives to support wellness.

Ready to apply?

Great, we'd love to hear from you. Keep in mind that the desired skills and experience we listed above are all important components to this role, but that doesn't mean you need to tick every box to apply We're dedicated to building a diverse, inclusive and exciting team, so even if your past experience doesn't perfectly align with everything listed but you're passionate about this role and joining our firm, apply anyways.  

At Carbon, we know we're at our best when we look out for one another; prioritise respect, fairness, development and wellbeing; foster an inclusive culture and embrace diversity in all forms. All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance or an accommodation during the application process for accessibility reasons this is available upon request.