Administration Support Officer

2 weeks ago

Port Kembla, Australia Ventia Pty Limited Full time

Administration Support Officer

**Date**:25 Feb 2025

**Location**:Port Kembla, NSW, AU, 2505

**Company**:Ventia

**Administration Support Officer at Ventia Wollongong -**_Join Ventia's Admin Team, Where Filing and Smiling Go Hand in Hand_**
- Are you a proactive and efficient administrative professional looking for an exciting opportunity?

**_Ventia Wollongong_** is seeking a dynamic **Administration Support Officer** to join our NSW Industrial business group. If you thrive in a fast-paced environment and are passionate about delivering high-quality support, we want to hear from you

**Key Responsibilities**:

- **Maintenance Plans**: Keep our maintenance plans up-to-date.
- **Work Order Management**: Update work order check sheets and maintain the works defects register.
- **SAP Expertise**: Generate notifications, raise requisitions for procurement, and scan completed work orders into the client's SAP system.
- **Scheduling**: Prepare and print monthly work schedules and work orders.
- **Contractor Invoicing**: Manage invoicing and provide general administrative support.
- **Documentation**: Assist with sub-contractor documentation management, filing, and archiving.
- **Client Support**: Help clients with access and training requirements in Complyflow and Pegasus.

**Customer Service Excellence**:

- Deliver exceptional customer service and promptly address concerns.
- Build and maintain strong relationships with clients and the community.
- Uphold a positive company image.

**General Duties**:

- Participate in the Performance and Development Review process.
- Uphold Ventia’s values of Integrity, Ingenuity, Collaboration, and Challenge.
- Contribute to a diverse, inclusive, and fair work environment.
- Ensure compliance with company policies, procedures, and safety standards.
- Drive for zero harm and promote a positive HSE culture.

**Why Join Ventia?**
- Be part of a team that values **innovation** and **collaboration**.
- Enjoy a supportive work environment that encourages **growth** and **development**.
- Make a positive impact in the community and contribute to a safer workplace.

**Diversity**
- Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.
- Ready to take the next step in your career?

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