Office Coordinator

Otraco International is the world's leading provider of Earthmover/Off-road tyre management services to the mining industry. For over 50 years our world-class credentials are based on a proven ability to reduce the cost of earthmover tyre operation for major, blue chip, mining companies while maximising productivity and enhancing safety. For over 50 years, we have continued to set new benchmarks in tyre management; delivering savings with uncompromising standards of quality, safety and professionalism.

We are currently seeking a highly organised and motivated Office Coordinator to provide effective and efficient Reception/Office support at our corporate office and training centre situated in Kewdale.

The Role

The Office Coordinator position is a busy and varied role that also includes some facilities support. Not only will you be the first point of contact for all incoming calls, inquiries and clientele, you will also be responsible for completing various day-to-day administrative office requirements that come with the role.

About the Role
- Management of reception area - Initial professional first point of contact for the Otraco business at its Kewdale premises
- Create a positive, friendly, and professional experience for all employees, suppliers and visitors attending our facility
- Receive and distribute all incoming/outgoing deliveries ensuring accurate records are maintained.
- All Administrative duties relevant to a front-office role
- Payment reconciliations
- Internal communications/notifications
- Coordination of International visitors and the ongoing management of social events
- Monitor/replenish kitchen and amenities supplies, and tidy kitchen area as required - both office and training facility
- Enter expenses for various managers within the company through Concur (monthly)
- Book travel, accommodation, and car hire through Concur as required.
- Raise purchase orders when required via the SAP software.
- Monitor invoices payable inbox and reconcile supplier statements on a daily basis.
- Maintain/monitor office security system (CT Plus) and update register.
- Maintain telephone register and update Mitel telephone system

About You
- Previous experience in day-to-day reception duties of a medium sized office
- Strong organisational, planning and time management skills
- Experience in SAP software desirable
- Highly developed communication skills with confidence to interact positively with all levels at all times
- Highly developed IT and administrative skills
- Possess a high level of energy, initiative and resourcefulness
- Exceptional organisational and time management skills
- Outstanding attention to detail

In return we offer
- Permanent, full-time employment
- An exciting opportunity to join a busy division experiencing long term, sustainable growth
- Supportive Health Wellness & Safety initiatives for all our employees and visitors
- We are committed to creating a diverse and inclusive culture that promotes the skills and insights of all its people irrespective of their gender, ethnicity, ability, age or sexual orientation.
- The chance to join a dynamic and successful business dedicated to nurturing their people personally and professionally.
- Numerous financial, lifestyle, health and wellbeing benefits including salary sacrifice. options, novated leasing, discounts and support programs.

Hours of work will be Monday to Friday 7:30 am till 4 pm. As a valued member of a dynamic team, this position offers varied work and a great team environment. This role will be what you make of it, we are looking for someone outgoing, willing, and able to help people across various departments within the business.

HOW TO APPLY

Otraco does not accept any unsolicited resume referrals from Recruitment Agencies.