Employee Experience Coordinator

Our vision is of a library for all in a changing world.
- An exciting opportunity for a highly motivated individual to join an energetic and driven team
- 2-year fixed term, full-time role with potential for extensions
- Hybrid work (3 days in the Melbourne CBD office & 2 days working from home)
- Attractive VPS 2.2 salary between $64,442 - $71,194 + 10.5% superannuation

About the opportunity
Reporting to the Employee Experience Manager, your key accountabilities will include:

- Providing high-quality administrative support to the People team by developing and implementing effective administrative systems, maintaining electronic and hard copy files, processing invoices and tracking budgets, and updating content on the intranet
- Efficiently and accurately carrying out human resources procedures, including posting job advertisements, updating data in the human resources information system, generating reports, onboarding new staff and creating organisation charts
- Preparing timely and accurate correspondence, contracts and other documentation relating to recruitment, contract variations, higher duties assignments, probation and cessation of employment
- Ensuring information related to the production of payroll is communicated promptly for timely action
- Assisting with preparation of meetings and training by arranging room bookings, equipment, catering and room set-up
- Contribute to People team projects and the continuous improvement of human resources processes and systems

For more information about the role, please refer to the position description.

About you
- Proficient in Microsoft Office
- Excellent relationship building and interpersonal skills
- Outstanding written communication skills and attention to detail
- A collaborative team player with good cultural awareness
- Ability to adapt to competing and changing priorities
- Ability to maintain a positive attitude and consistently deliver quality work in the face of challenging situations
- A valid Working with Children Check card or ability to obtain one prior to commencement
- Experience using Visio, Power BI and Power Apps (desirable)
- Experience using Aurion or another HRIS (desirable)
- Experience using Springboard or another applicant tracking system (desirable)

State Library Victoria promotes a workplace that actively seeks to welcome and value the unique contributions of all people. We strongly encourage Aboriginal and Torres Strait Islander peoples, people with disability, people from cultural and linguistical diverse backgrounds, LGBTIQ+ and people of all ages and abilities to apply.

Culture and benefits
We are committed to developing and supporting a high performing workforce and an inclusive work environment. We offer attractive rewards and benefits to employees, including:

- Competitive salary and 10.5% superannuation
- Career advancement opportunities across a range of disciplines, including information management, conservation, preservation, digitisation, curatorship, philanthropy, communications, information technology, strategy, policy, governance, finance and procurement, human resources and more
- Transparent performance framework - approach your work with confidence in how you are tracking, working to professional development plans agreed on by you and your manager
- Professional development opportunities, including assignment and secondment opportunities, internal and external learning opportunities and Victorian Public Sector employee networks (e.g. diversity & inclusion groups, new ways of working group, etc)
- Generous leave entitlements, including 20 days of annual leave, 18 days of paid personal leave, 16 weeks of paid parental leave, purchased leave, study leave, multicultural leave, family violence leave and more
- Flexible working arrangements, including changes in hours of work, patterns of work and work area
- Salary packaging, including salary sacrifice arrangements
- Discount on public transport
- Comprehensive health and wellbeing programs, including discount on private health insurance, employee assistance program and annual flu vaccination

Find out more about our inclusion, diversity and access initiatives.

About us
State Library Victoria is overseen by Creative Victoria, part of the Victorian Government's Department of Jobs, Precincts and Regions, and reports to the Minister for Creative Industries.
It is Australia's oldest public library. Over more than 160 years, we have collected almost 5.5 million items including books, manuscripts, serials, photographs, artworks, maps and ephemera. Each year we add more than 70,000 heritage items to the Library's rich collection.
We strengthen communities and inspire participation with a full calendar of free exhibitions, events, talks, workshops and children's programming every season.
Our staff are passionate, motivated, professional, welcoming and proud to work in one of Melbourne's most prized architectural jewels and best-loved cultural icons. We treasure our r