Office Administrator

2 days ago

South Yarra, Australia Blackbook Executive Full time

Be a part of a fun, high performing team
- Highly successful Recruitment firm
- South Yarra location

**The Company**

***
Blackbook Executive is a specialist recruitment consultancy providing expert and timely sourcing of professionals for key customers across Australia and APAC
- . _We are looking for an Office Administrator to work closely and report to the Office Manager, this role will play a pivotal part in the effective running of the office.

**The Role**

You will be a people person with the attitude that no task is too big or too small, and will have great attention to detail;
- Accurately processing basic and routine functions relating to accounts payable/receivable, reconcile expense receipts and data entry
- Debtor management - compile weekly reports & liaise with clients in relation to any outstanding debts
- Assisting with month end reporting and development of the monthly presentation
- Updating and maintaining internal database
- Liaise between Consultants and Clients to confirm and sign off Terms & Conditions, making sure details recorded on the system
- Identify needs and opportunities for process improvements across the business
- Manage the Contractor Payroll system - assist with onboarding Contractors, creating and updating contract documents and OHS policies to ensure compliance and run fortnightly payroll for Contractors
- Assist in data integrity and reporting via the CRM
- Assist in the onboarding of new staff
- Monitor and organise stationery supply replenishment
- Assist with all internal and external event management
- Maintain and run the office in the absence of the Office Manager
- Support Directors, Managers and Consultants on an adhoc basis

**Your Background**
- Must have experience in a customer centric working environment
- Experience using accounting software, Xero is desirable but not essential
- Attention to detail with a positive can-do attitude
- Possess intermediate Microsoft Office Suite Skills (Outlook, Excel, Office, Word)
- Have excellent time management and organisation skills, able to manage priorities and meet deadlines
- Desire to work in a high performing and fun environment

  • Accounts and Administration Officer

    2 weeks ago

    South Yarra, Australia IDOM Innovations Full time

    **Description**: IDOM Innovations is a leader in the Automotive Industry, offering innovative tech products and services Australia-wide with the vision to be a global leader. We seek an experienced and motivated **Accounts and Administration Officer** to support our growing accounts, administration and operation teams in our **South Yarra Head Quarters....

  • Office Coordinator

    1 week ago

    South Yarra, Australia Webber Insurance Services Full time

    Are you a highly organised and proactive professional with a knack for keeping workflows on track? Webber Insurance Services is seeking an **Office Coordinator** to play a pivotal role in supporting our team and ensuring seamless day-to-day operations. This position offers a unique opportunity to contribute to the smooth running of an insurance broking...

  • Reception / Administration

    7 days ago

    South Yarra, Australia Australia Wide Office Staffing Full time

    **Beautiful Professional Suites** - Temp $35.00 per hour - South Yarra location - Great communication skills - Immediate start - 9.00am to 5.30pm You are the first point of contact answering phone calls from owners, real-estate agents and tenants. Responsibilities include: - Providing key or swipe access card requests - Booking in small maintenance jobs -...

  • Facilities Administrator

    2 weeks ago

    South Yarra, Australia Tradeflex Services Group Full time

    **Introduction**: Welcome to Tradeflex! You will find we are anything but ordinary; we believe we work better as a team and are focused on bringing our best to the table each and every day. We are committed to delivering value and take full accountability for making that happen. In our 33 years of operation, we have achieved great success and we are about...

  • Leasing Administrator

    4 days ago

    South Yarra, Australia Schnitz Full time

    Here at Schnitz, we are one big family, passionate about spreading happiness with authentic hand-crafted schnitzel. From our stores to our support office and our franchisees, we live and breathe our values of quality, compassion, integrity, and family. And it’s our love for making people happy that brings us all together and makes our dedicated,...

  • HR Administrator

    2 weeks ago

    South Yarra, Australia Melbourne Girls Grammar Full time

    This role would suit an early career graduate, with around 2-3 years of experience in a relevant HR role. As part of the Principal’s Office, the HR Administrator will work within a professional, warm and supportive team. The position will assist the HR Manager and HR Officer with the management of: - High volume data entry (database, word and excel...

  • Office Junior/administrator

    4 days ago

    South Yarra, Australia LFS Legal Full time

    We are looking for an Office Junior to assist in our litigation department. Previous experience in a professional services environment would be preferred, however, specific legal knowledge is not required. **Salary**: $45,000.00 - $55,000.00 per year Schedule: - Day shift

  • Receptionist/administration Assistant

    1 week ago

    South Yarra, Australia United Physiotherapy Group Full time

    An exciting opportunity exists to join the expanding Head Office team at United Physiotherapy Group (UPG). United Physiotherapy Group is a longstanding leading provider of high quality physiotherapy services. We are seeking receptionists/administration assistants with all levels of experience. As we enter an exciting period of growth and change across the...

  • Receptionist/administration Assistant

    2 days ago

    South Yarra, Australia United Physiotherapy Group Full time

    An exciting opportunity exists to join the expanding Head Office team at United Physiotherapy Group (UPG). United Physiotherapy Group is a longstanding leading provider of high quality physiotherapy services. We are seeking receptionists/administration assistants with all levels of experience. As we enter an exciting period of growth and change across the...

  • Receptionist/administration Assistant

    7 days ago

    South Yarra, Australia United Physiotherapy Group Full time

    An exciting opportunity exists to join the expanding Head Office team at United Physiotherapy Group (UPG). United Physiotherapy Group is a longstanding leading provider of high quality physiotherapy services. We are seeking receptionists/administration assistants with all levels of experience. As we enter an exciting period of growth and change across the...