Project Administrator

2 days ago

Newcastle, Australia Hudson Australia Full time

Full-time work with a supportive team
- Lengthy 6-month contract, potential to extend
- Located in Newcastle

**The role**:

- Full-time work with a supportive team
- Lengthy 6-month contract, potential to extend
- Located in Newcastle
- Discounts and offers as a flexhiver
- Easy to fill timesheet and on-time weekly payment

**Key duties and accountabilities**
- Provide executive and secretarial support, including coordinating appointments, meetings, travel (transport and accommodation), conferences and seminars contributing to the optimal use of the Manager's time exercising discretion, initiative and confidentiality to support the achievement of Business Unit objectives
- Review and track incoming correspondence such as Briefing Notes and Enquiries to determine appropriate actions and escalate when necessary
- Provide support in respect to financial administration, compiling reports and preparation of documentation.
- Provide general administrative support in preparing a range of correspondence including letters, registers, reports and spreadsheets to support the Business Unit needs
- Assist with the testing of business systems, acquisition and analysis of data, identifying potential trends and representing data graphically for inclusion in various stakeholder reports and documentation
- Monitor the performance of administration and project services in terms of meeting the Unit's needs, identifying areas for improvement, making recommendations and coordinating approved actions to increase the efficiency of administration and project processes.

**Key capabilities**
- 12+ months experience in similar administration role
- Able to provide high-quality administrative support with strong attention to detail
- Communicates effectively with internal and external clients to provide responsive, accurate and relevant information and services
- Good initiative when responding to challenges in a pressured and changing environment
- Effective problem-solving ability
- Intermediate MS Word, Excel and PowerPoint skills
- Able to exercises tact, diplomacy and discretion when required
- Prioritises and uses time effectively
- Must have the right to work in Australia and be willing to undergo a Police Check
- Must be fully vaccinated for Covid

**How to Apply**:

  • Project Administrator

    2 weeks ago

    Newcastle, Australia Kone Full time

    Great benefits and remuneration - Base + 12.5% superannuation & bonus - Work with industry-leading products and technology - Join a global organisation with a strong focus on training, safety and quality At KONE, you’ll find innovation that goes somewhere We see a future of smart cities. As an innovation leader in the elevator and escalator industry, our...

  • Project Administrator

    2 weeks ago

    Newcastle, Australia UGL Limited Full time

    At UGL, we’re powering Australia’s future - Could you be the additional spark we need? **THE PROJECT** - The Utilities business are the preferred contractor on two of the largest energy infrastructure projects within the Australian energy sector, one of these projects is located in Queensland and the other in New South Wales. These two exciting...

  • Project Administrator

    1 week ago

    Newcastle, Australia Beca Full time

    **Join our growing team in Newcastle!** Just like the world around us, business is evolving, whether it’s through innovative thought, seamless solutions or through the personal attributes of its people. Our team of consultants partner with our clients and provide a deep understanding of their business needs, proactive involvement in the markets and...

  • Project Administrator

    1 week ago

    Newcastle, New South Wales, Australia BECA Full time $60,000 - $90,000 per year

    Join our growing team in NewcastleJust like the world around us, business is evolving, whether it's through innovative thought, seamless solutions or through the personal attributes of its people. Our team of consultants partner with our clients and provide a deep understanding of their business needs, proactive involvement in the markets and communities we...

  • Project Administrator

    4 days ago

    Newcastle, New South Wales, Australia Sedgwick Full time $60,000 - $90,000 per year

    The 'Apply with SEEK' option will be utilized for International applicants, mainly Australia. If this does not apply to you please use the 'Apply' option.By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career...

  • Project Administrator

    2 weeks ago

    Newcastle, New South Wales, Australia Beca Full time $60,000 - $90,000 per year

    Join our growing team in NewcastleJust like the world around us, business is evolving, whether it's through innovative thought, seamless solutions or through the personal attributes of its people. Our team of consultants partner with our clients and provide a deep understanding of their business needs, proactive involvement in the markets and communities we...

  • Project & Administration Coordinator

    2 weeks ago

    Newcastle, New South Wales, Australia Opalescent Group Pty Ltd Full time $60,000 - $90,000 per year

    Position Overview:The Project Coordinator / Administrative Assistant plays a key role in supporting the smooth execution of signage & Facade Cladding projects from start to finish. This position bridges communication between the office, project managers, suppliers, and clients while ensuring that administrative and operational tasks are completed...

  • Project Administrator

    2 days ago

    Newcastle, Australia UGL Limited Full time

    We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard. - This opportunity will see you join a reputable company with a highly experienced team who work together to develop...

  • Project Administrator

    2 weeks ago

    Newcastle, New South Wales, Australia Hays Full time $60,000 - $80,000 per year

    Project Administrator Location: Newcastle Contract: Ongoing, into 2026 with possibility of extension / transition to permanent Hours: FT, Mon–Fri Your new role We are looking for a hard-working and established project support candidate to join this supportive team Your day-to-day responsibilities will include:Deliver high-level...

  • Project Administrator

    4 days ago

    Newcastle, Australia Hunter Water Full time

    Get the balance right - flexible working options available - Ongoing career development opportunities - Support the sustainable delivery of an essential service to the Lower Hunter community We are seeking a Project Administrator (temporary) to join our Development Services Group within the Customer Services Division for a temporary (secondment) for up to...