Project Administrator

7 days ago

Newcastle, New South Wales, Australia Hays Full time $104,000 - $130,878 per year

Project Administrator
Location: Newcastle
Contract: Ongoing, into 2026 with possibility of extension / transition to permanent
Hours: FT, Mon–Fri

Your new role
We are looking for a hard-working and established project support candidate to join this supportive team Your day-to-day responsibilities will include:

  • Deliver high-level administrative assistance to a dynamic operational team
  • Manage incoming enquiries professionally via phone, email, and face-to-face interactions
  • Coordinate meetings, including scheduling, agenda preparation, and minute-taking
  • Process purchase orders and assist with documentation for contracts and agreements
  • Draft templates, briefing papers, and reports for senior staff
  • Support ongoing process improvements to enhance team efficiency and service delivery
  • Assist with data management tasks such as invoicing, compliance tracking, and record maintenance
  • Ensure timely completion of team tasks in line with service standards
  • Carry out ad hoc duties as directed by management

What you'll need to succeed

  • Previous experience in Project Support is essential
  • Previous experience working in Government, Facilities Management, Utilities, Real Estate or similar is highly desirable
  • Ability to work independently and exercise initiative and appropriate judgement
  • High level of computer skills, including Microsoft Suite
  • Exceptional verbal and written communication skills
  • Ability to work with competing deadlines and your own time

What you need to do now
If you're interested in this role, forward an up-to-date copy of your CV to Please include a short summary of your suitability for the role. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
To note: Only shortlisted candidates will be contacted.

Why partner with Hays
Candidates - Looking to take the next step in your career? Register with Hays Recruitment As a leading recruitment agency, we connect talented professionals with top employers across various industries. Our expert consultants provide personalised support, helping you find roles that match your skills and career aspirations. With access to exclusive job opportunities and a vast network of employers, Hays Recruitment is your trusted partner in achieving your career goals.

Clients - Partnering with us means gaining access to a pool of highly skilled candidates ready to make an impact. Our tailored recruitment solutions ensure you find the right fit for your team, saving you time and resources. With our industry expertise and commitment to excellence, we help you build a workforce that drives success.

Join us today and unlock your potential - |

LHS 297508 # Casey Thatcher

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