Project Administrator

We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.
- This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers.
- Our team works hard and celebrates successes and efforts. If you are looking for a bright future and opportunity to grow your career, then join UGL - a great place to work
- We are currently seeking an experienced
- **_Project Administator _**to join the Mining (East) & Power Generation Team based in Newcastle, NSW. This role will see you based on site during outage periods for up to 12-16 weeks at time at different Power Generation sites across the Newcastle / Hunter region.
- As a Project Administrator, you will work collaboratively with the Project Teams to support the timely execution of client claims and billings in accordance with contractual requirements. The position also provides cost administration and control services. Reporting to the Project Finance Lead you will also be responsible for;
- Review, prepare, compile, and submit client claims in line with contractual requirements across projects and ensure claims and invoices are billed as per contractual schedules of fees and within required deadlines
- Generate client invoices as per the claims & billings schedule for contracts
- Review, reconcile and check Accounts Receivables Aging Report against Cash Receipts information received from Treasury and Corporate AR team
- Raise purchase orders in keeping with company policy and procedures
- Ensure all Accounts Payable items are entered and maintained in the system in a timely manner
- Submit employee timesheet for monthly approval
- Input claims information into client systems as required
- Organise and maintain all supporting documentation and correspondence for claims and invoices
- Promote and work with the divisional finance function to ensure uniform quality standards and compliance within the financial and accounting policies and procedures
- You will work with diverse teams and be responsible for creating an environment where great ideas are heard, and everyone looks out for one another.

**Ideally you will have**:

- Minimum 2-3 years’ experience in a similar position
- Experience working for a Tier 1 contractor is advantageous
- Degree or studying a degree towards is desirable
- Solid communication skills with the ability to establish clear lines of control and delegation
- Demonstrated ability to work independently and to effectively prioritise demands
- Customer focus, team oriented, accountable and results driven
- Advanced Excel skills
- Ability to be self-sufficient and work autonomously
- Experience with SAP

**What we offer**
- The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world's leading international contractors
- Pathways for you to succeed and the space for you to carve your own journey
- Diverse opportunities to grow, back yourself and achieve
- Competitive group remuneration and benefits including
- Health and wellbeing program with company-funded salary continuance insurance
- A culture that values diversity and innovation, evolving with market changes and new technologies

**What makes you right for UGL**
- Genuine concern for safety
- Ability to provide a safe, supportive and positive workplace
- Capacity to flourish in a high-performance environment
- An innovative mindset and a willingness to challenge the norm
- A belief that success and value are driven by real teams where everyone has a role to play

**About Us**

UGL is well-known and respected for providing end-to-end engineering, construction and maintenance services within; rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.
- At UGL, we value diversity - in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.
- Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.**Discipline**: Assistant Administrator

**Primary Location**: Australia-NSW-Newcastle, Maitland & Hunter

**Work Type**: Full-time