
Executive Assistant to First Assistant Secretary
2 days ago
APS Level 5
- Canberra, ACT; Melbourne, VIC
- $90,580 - $96,839
**About the Department of Employment and Workplace Relations**
We are committed to empowering futures, ensuring rights and enriching lives. We support people to have safe, secure and well-paid work with the skills for a sustainable future as we ourselves strive to be a model employer.
We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or re-training to take advantage of emerging employment opportunities.
With us, your work directly contributes to shaping the employment landscape. Whether you are engaging in policy development, program implementation, or direct support services, your efforts will have a tangible impact on job seekers, employees and the economy by giving them a framework to build a future anchored and realised through employment.
It is our ambition to do things differently, to create the ‘department of great jobs’- where our people reflect our purpose.
**The Role**
The Executive Assistant to the First Assistant Secretary, Entitlements Safeguards Division, is responsible for providing high-level executive support and office management and is required to work collaboratively with the SES across the Division, the Division Executive Officer and the Workplace Relations Group more broadly.
**Duties and Responsibilities**
Under limited direction, the APS 5 Executive Assistant undertakes a wide variety of activities related to executive support, including:
- Managing the office of the First Assistant Secretary, including the effective management of information flow.
- Managing diary, travel and meeting preparations including organising venues, catering and preparation of material and minute taking as required.
- Assisting with the division's financial management including processing of accounts payable, management of Corporate Credit Card accounts, and quality assurance and approval of travel in Expense8.
- Assisting and working with the Executive Officer for the Division to ensure that all tasks, briefings and correspondence are managed appropriately, ensuring deadlines are met.
- Maintaining oversight of the division’s incoming correspondence via the Parliamentary Document Management System (PDMS) and assigning to line areas.
- Communicating and liaising with staff at all levels within the department as well as internal and external stakeholders.
- Guiding and mentoring branch Executive Assistants.
- Other duties as specified by the SES.
**How to Apply**
Applicants are required to provide a summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.
In the eRecruit (the department’s online recruitment system) you will also need to:
- upload a Curriculum Vitae
- provide contact details for 2 Referees.
**Eligibility**
**Don’t meet all the role requirements?**
**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.
-
First Assistant Secretary
2 weeks ago
Canberra, ACT, Australia Australian Department Of Infrastructure And Regional Development Full time**SES B2, First Assistant Secretary, Media Policy Division****Title**:First Assistant Secretary (FAS), Media Policy Division**Classification(s)**:Senior Executive Service (SES) Band 2**Employment Type**:Ongoing**Salary**:**Division**:Media Policy Division**Branch / Section**:N/A**Location**:Canberra, ACT**Security Clearance**:NV2**Job Reference...
-
First Assistant Secretary
2 weeks ago
Canberra, Australia Australian Government Full timeSenior Executive Service Band 2 - Canberra, ACT **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Role** As First Assistant Secretary, Improving Student Outcomes, Schools Group you will be a...
-
First Assistant Secretary, Cabinet Division
2 weeks ago
Canberra, Australia Australian Government Full timeLocation: Canberra, ACT Application Closing Date: 24-Nov-2024 **by 11:30pm AEDT** **Classification** SES Band 2 **Employment Type** Ongoing **Flexible Work** At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this...
-
Executive Assistant
2 weeks ago
Canberra, Australia Australian Department of the Environment Full timeAPS 5 - $78,548 - $86,168 per annum plus superannuation - Biosecurity Strategy & Reform Division - Canberra, ACT - _As an APS 5 Executive Assistant you will play an important role in supporting a First Assistant Secretary to ensure their divisional work priorities are achieved in a timely manner._ - _You will be the first point of contact for all business...
-
Executive Assistant
2 weeks ago
Canberra, Australia Department of Finance Full timeBusiness Enabling Services Group / Ministerial & Parliamentary Services Division / Workplace Culture & Reform Branch - APS 4 ($71,856 - $82,012) | Ongoing | Full-time & Part-time - Canberra, ACT **ABOUT THE DIVISION AND BRANCH** The Ministerial and Parliamentary Services Division (MaPS) in the Department of Finance provides Ministers, Senators, Members and...
-
First Assistant Secretary, Cabinet Division
2 weeks ago
Canberra, ACT, Australia Australian Government Full timeLocation: Canberra, ACTApplication Closing Date: 24-Nov-2024 **by 11:30pm AEDT****Classification**SES Band 2**Employment Type**Ongoing**Flexible Work**At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of 'how can we make this work?' and consider...
-
Aps5 - Executive Assistant
2 days ago
Canberra, Australia Department of Agriculture & Water Resources Full timeAPS 5 - $78,548 - $86,168 per annum plus superannuation - Various divisions - Canberra, ACT - _Support a First Assistant Secretary (SES Band 2) to ensure their divisional work priorities are achieved._ - _Coordinate and manage all administrative aspects of the First Assistant Secretary’s office._ - _Multiple vacancies._ **Who we are** The Department of...
-
Executive Assistant to The Deputy Secretary
2 weeks ago
Canberra, Australia Australian Government Full timeOngoing/Non-Ongoing - Salary: $94,729 - $105,669 plus 15.4% superannuation - Canberra, ACT **Employment Opportunity** Opportunity to support a Deputy Secretary (SES Band 3) in their role while gaining a high-level perspective of the work of the National Security and Criminal Justice Group (NSCJG) and the Attorney-Generals Department. The opportunity...
-
First Assistant Secretary
2 weeks ago
Canberra, Australia Australian Department of Infrastructure and Regional Development Full time**SES B2, First Assistant Secretary, Media Policy Division** **Title**: First Assistant Secretary (FAS), Media Policy Division **Classification(s)**: Senior Executive Service (SES) Band 2 **Employment Type**: Ongoing **Salary**: **Division**: Media Policy Division **Branch / Section**: N/A **Location**: Canberra, ACT **Security Clearance**: NV2 **Job...
-
Executive Assistant
2 weeks ago
Canberra, Australia Australian Government - Department of Education, Skills and Employment Full timeAPS Level 4 - Canberra, ACT **Department of Employment and Workplace Relations** We enable access to quality skills, training and employment to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Workforce Australia for Individuals Division is responsible for...